Agenda 12-06-21; 8-a - Minutes - Laserfiche WebLink

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23 1 information, etc., and have the detailed application separately. She said with a spreadsheet 2 one can sort by geography, gender or other variables. 3 Commissioner Hamilton said she is happy to get recommendations from advisory boards 4 and commissions, but making the decision is the responsibility of the Board of Commissioners. 5 Commissioner Hamilton noted an area on the spreadsheet that needs to be corrected 6 regarding who appoints members to the Board of Health. 7 Commissioner Hamilton said she would like to have time to review the advisory board 8 policy. 9 Commissioner Bedford asked if the new software system can help to manage boards 10 and commissions. 11 Tara May said she is still working through implementation issues with the new software. 12 Commissioner Bedford said she would like to know if the new software exports to Excel 13 by committee. She said she currently creates her own excel spreadsheets. 14 Tara May said she it can export into Excel, but it does not come out clean. She said she 15 is looking into ways to export data into easily readable charts. 16 Commissioner Bedford said she likes to see who is currently serving on the advisory 17 boards and commissions. 18 Commissioner Bedford said she sometimes calls applicants to learn more about them 19 before appointment discussions, and the Board could decide it might want to interview 20 applicants. 21 Commissioner Bedford said she has just petitioned to reorganize the Climate Council. 22 Commissioner Bedford said she does not think the Board should consider applications 23 after the agenda is published. 24 Commissioner Bedford said she did not like receiving recommendations from a 25 department head, because it creates a power imbalance, but is willing to hear from the board 26 chair. She said she considers all applicants for boards, and recommendations do not always 27 factor into her decision-making. 28 Commissioner Bedford said she would like to see advisory boards and commissions 29 attend work sessions and talk about what they do, rather than all come on the same night. 30 Chair Price said at annual retreats, the advisory boards and commissions used to 31 present work plans. 32 Chair Price said sometimes department heads work with chairs and vice chairs of 33 advisory boards and commissions to make recommendations. She would like to be clear with 34 advisory boards and commissions that the BOCC may not appoint a recommended applicant, 35 as the vetting and interviewing process is sometimes lengthy 36 Chair Price said she also likes knowing who is currently on an advisory board or 37 commission, but does not need to see the attendance records. 38 Chair Price said an Excel spreadsheet may be helpful, but could also be overwhelming. 39 Chair Price said the current process was created when the Board was receiving paper 40 agenda packets, and current practices are more online. She said it is important to keep paper 41 and digital variables in mind. 42 Commissioner Greene said she is happy to see recommendations, but she would like for 43 advisory boards and commissions to know that the BOCC does not have to appoint the 44 recommended applicant. 45 Commissioner Greene said she would like to see a cover sheet with recommendation, 46 followed by applications, then demographics, roster, etc. She said she would not be interested 47 in an Excel spreadsheet. 48 Commissioner Hamilton said everything that is on the current list would be included in 49 the Excel spreadsheet in one place. She said she also still wants to see the applications. She 50 would like to make it easier to navigate all of the information.