Agenda - 12-01-2003-9a - Laserfiche WebLink

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Over the last few months, the Manager and Budget Staff have worked with individual departments to explore various options for meeting the needs through currently available pay- as-you-go monies and alternative financing arrangements far larger vehicles. Attachment 1, Column E of this abstract outlines the recommended use of the approved funds. In summary, staff recommends that the following vehicles and equipment be purchased from currently available pay-as-you-go funds this fiscal year: • Sheriff's Department -Twelve replacement vehicles • Animal Control -Replacement of truck body • Environment Resource Conservation (ERCD) -Pick up truck • Orange Public Transportation (OPT) - County-match for NC Department of Transportation vehicle replacement grant • Public Works -Replacement Motor Pool fleet vehicle, two vans for Buildings and Grounds staff, solid waste containers for Solid Waste sites • Recreation and Parks (non-Little River Park) -Tractor and maintenance related attachments, three vehicles for Director and staff, trail vehicle with trailer • Recreation and Parks (Little River Park) -Pick up truck and trailer, trail vehicle with trailer, mowers, small tools, park signs, gates, benches In addition, staff also recommends that the Board consider approving the replacement of four (one-half of the current fleet) ambulances this year. The last ambulance purchased by the County was in 1994 with the most recent refurbishment of an ambulance completed in 2001. Now, the County is experiencing higher than normal maintenance costs for the older ambulances because of high mileage and twenty-four hour, seven day a week use, The cost to purchase four fully equipped ambulances is estimated to be $328,000, Staff proposes to add the cost of this package to the CCB private placement proposal obtained for Landfill equipment and previously approved by the Board, The projected annual debt service payments (over a 59 month period) related to this arrangement would consist of approximately $65,600 in principal payments and $8,000 in interest payments for a total annual projected payment of $73,600, FINANCIAL IMPACT: Pay-as-you-go funds to purchase the equipment and vehicles included in Column E of Attachment 1 are included in the County's GIP. Staff proposes to add the cost of the package outlined in the Background section above to the CCB private placement proposal obtained for Landfill equipment and previously approved by the Board. The interest rate for the funds is 4 percent fora 59-month period, yielding an annual debt service payment of approximately $73,600.. Funds to repay the loan would be addressed through the County's annual General Fund debt service appropriations. RECOMMENDATION(S): The Manager recommends that the Board of County Commissioners: (1) approve the equipment and vehicle purchases (outlined on Attachment 1 of this abstract), excluding Information Systems and Solid Waste; (2) approve the Equipment and Vehicle Capital Project Ordinance at Attachment 2; and (3) authorize the Finance Director and County Attorney to exea~te the documents necessary to complete the funding for four ambulances through CCB,