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2 <br /> Attorney and Finance and Administrative Services. By entering into this agreement, the County <br /> will be able to hold increases to 5% a year compared to previous years fluctuations that included <br /> seemingly random increases for support costs when going year to year. <br /> With a five-year overall cost of $751,510.15, the following table shows both past and projected <br /> cost increases. <br /> Year to Year Agreement Costs <br /> FY Year Description Cost % Increase <br /> 2019 Annual Maintenance 156,994.67 <br /> 2020 Annual Maintenance 155613.28 3% <br /> 2021 Annual Maintenance 167,324.59 8% <br /> Proposed Multi-year Agreement Cost <br /> FY Year Description Cost % Increase <br /> 2022 Annual Maintenance $174,359.25 <br /> 2023 Annual Maintenance $183,077.21 5% <br /> 2024 Annual Maintenance $192,231.07 S% <br /> 2025 Annual Maintenance $201,842.62 5% <br /> Contract Total $751,510.15 <br /> *FY 2020 saw an overall decrease in cost due to elimination of modules that <br /> were no longer needed. The remaining module cost increased by 3%. <br /> SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated <br /> this item. It should be noted, however, that while the annual maintenance agreement itself may <br /> not impact Social Justice, this software is essential to the smooth running of government and, like <br /> many infrastructure items, is a foundational element to ensure all Board Goals and Priorities are <br /> implemented. <br /> ENVIRONMENTAL IMPACT: The following Orange County Environmedntal Responsibility Goal <br /> impact is applicable to this item: <br /> • ENERGY EFFICIENCY AND WASTE REDUCTION <br /> Initiate policies and programs that: 1) conserve energy; 2) reduce resource consumption; <br /> 3) increase the use of recycled and renewable resources; and 4) minimize waste stream <br /> impacts on the environment. <br /> This application reduces and in some cases eliminates paper use and creates a more efficient <br /> workplace. <br /> RECOMMENDATION(S): The Manager recommends that the Board approve this purchase and <br /> authorize the Manager to execute this contract addendum as well as any future addendums to <br /> the original 2002 contract. <br />