PRC Meeting Summary 10062021 - Laserfiche WebLink

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Meeting Summary—Parks and Recreation Council October 6,2021 Virtual Meeting Zooin Members Present: Haywood Rhodes(Chair),John Greeson(Vice-Chair),Andrew Landstrom,Tim Tippin, Chris Colvin, Greg Hughes,Xilong Zhao, Members Absent: Cecily Kritz,Gina Reyman, Mikki Fleming,Robert Smith Staff: David Stancil,Beth Young,Kalani Allen,Dan Derby Public Viewer: Lindsey Ware,UNC Journalism student Chair Haywood Rhodes called meeting to open at 6:33pm. DEAPR Director David Stancil introduced Kalani Allen the new Administrative Support for Orange County DEAPR. The September 1 st meeting notes were reviewed and accepted. Report of the Chair: Chair Rhodes discussed appointment of a new member. Rhodes stated that other applications may have been submitted that Council was not aware of. David Stancil responded that the Clerk's office is transitioning to new software for their database applicants, and it is not always communicating with the database on Intranet. Stancil explained factors that BOCC may have used on decision to appoint the new council member Natalie Ziemba on October 5. Stancil stated BOCC office did send official notice of appointment of Ms. Ziemba to him and Kalani Allen this afternoon. Stancil added that a welcome package will be sent to Ms. Ziemba and he expects her to be at the November meeting. Stancil explained that PRC is currently full with 12 members. New business: Chair and Vice—Chair Elections-Chair Rhodes opened the floor for members to nominate for chair and vice chair. Tim Tippin raised the question whether someone can nominate individuals not in attendance. Rhodes asked Stancil if he has heard from anyone else that may have expressed interested. Stancil said he had not heard, from any members about nominations prior to the meeting. Tippin asked if the council had to do the elections today as there seems there was not a lot of interest. Stancil responded that chair and vice-chair terms have expired,but if there is a failure to take action they can continue in their capacity until the Council can replace them. Stancil explained the roles for chair and vice-chair. Xilong Zhao stated that if someone is serving a second term maybe they can continue in their positions until their terms expire. Stancil stated that the officers are a one year appointment and typically a chair can serve three consecutive terms,but that is not required. Stancil stated that, for example, current vice-chair John Greeson could serve as the chair until he rotates off in March 2022. Greeson responded that he can do that if it helps out the Council. Stancil added that Greeson could serve as chair for the next five months as his term will end in March 2022 and a new chair would need to be elected in March 2022. Zhao responded and said that he can step in and be Vice-Chair. Rhodes stated Greeson has agreed to serve and nominated him for Chair. Rhodes asked for last call for nominations for chair.No other responses for nominations for chair were given. The Council agreed that Greeson was approved by acclamation to be chair. Vice-Chair Elections-Rhodes and Stancil asked Zhao if he is fine taking the vice chair role as he expressed interest. Rhodes explained the roles of vice chair. Stancil responded that DEAPR staff Beth Young and Kalani Allen will help Greeson and Zhao as well.Zhao said that he encourages other council members to serve but would serve as interim. Rhodes said council has a quorum tonight and can vote. Rhodes explained that Zhao can be vice chair and later on give others the opportunity to serve. Stancil asked Zhao if he would serve as interim vice chair until a new time comes that will occur at a later time. Zhao agreed. The Council approved Zhao as vice-chair.