Agenda - 08-16-2005-9b - Laserfiche WebLink

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received from the LGC staff, County staff anticipate submitting all necessary documentation to the LGC ahead of the Commission's scheduled meeting an November 1, 2005, Approval at that time by the LGC (assuming all other necessary conditions are met) would permit closing on the property later in November 2005. The County's bond counsel has prepared an attached timeline for the LGC approval process. Development Review Process Staff and consultants met with Town of Hillsborough staff in mid-July to discuss the timeline and supporting documentation that will be required for the special use permit (SUP) application the County will submit to the Town for the planned Senior Center expansion to the existing SportsPlex facility, If the BOCC approves the Manager's recommendation outlined above to retain Corley Redfoot Zack (CRZ) to provide design services for the Senior Center expansion, CRZ will develop the necessary documentation for submission to the Town in mid-to late September with the intent of receiving Hillsborough Board of Adjustment (the decision making entity for the SUP) review and consideration at that Board's scheduled meeting in October 2005. Audit of SportsPlex Financials The Board has previously discussed the desirability of having audited figures related to SportsPlex operations, At the March 15, 2005 meeting, the Board received a financial analysis from Blackman & Sloop, a local certified public accounting (CPA) firm, but that review did not rise to the level of scrutiny entailed in an audit. The Board instructed staff to pursue an additional engagement with Blackman & Sloop to conduct an audit of the SportsPlex's financial records and condition, to the extent that the current owners are willing to make available all documents and background necessary for the firm to issue an auditor's opinion, The current owners of the SportsPlex facility and operation have not agreed to make the management representations necessary for a CPA firm to produce an audit. Although the agreement between Orange County and R.T, Holdings commits the SportsPlex owners cooperation in an audit performed on behalf of the County, it expressly excludes the required management representations from its cooperation commitment as noted in the attached excerpt from the Purchase Contract. Blackman & Sloop will not, in today's post "Worldcom and Enron environment," perform an audit of R.T, Holdings without these management representations. Blackman & Sloop will, however, perform "agreed-upon procedures" for afee - in the range of $10,000 to $15,000 -and will provide a draft report far the BOCC to review prior to the Board's September 7, 2005 meeting, A draft engagement letter outlining the proposed "agreed upon procedures" is attached, and, in addition, an article from a recent certified public accountant's magazine that discusses "agreed upon procedures" as an alternative to an audit is also attached, Contract for Project Management Services As the Board is aware, ,Jeff Thompson, through the Linked Economic Development Affordable Housing Foundation, Inc. (LEDAHF), has provided strong assistance and facilitation throughout the SportsPlex acquisition and the associated senior center development process. At the County's request, LEDAHF has submitted a project management agreement to continue the work through the construction period, The attached agreement lists the specific areas of involvement, but, in summary, LEDAHF would shepherd the project through all phases from regulatory approval through the certificate of occupancy, including construction supervision.. LEDAHF and county staff are researching the possibility that the project could be delivered by LEDAHF as the Construction Manager at Risk (CM at Risk), which is now available to local governments as a contracting method. As a CM at Risk, LEDAHF would work with the County