Agenda - 12-11-2001-9b - Laserfiche WebLink

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i The Register of peetls, in tandem with consultant Cy Hershman, has contluded an analysis of existing software systems [hat will provide the resources needed by the Orange County Register of peetls office. They have itlentifietl four or fve software applications mat will fR the Omce's long-term needs antl are now reedy to move fonvartl with the Request for Proposal process that Is requisite to procurement. Tha Information Technology Committee (ITC) receivetl a report from Cy Harehmen at their meeting on November 27, 2001 regading the progress [o date antl the approach prescribed far the balance of the project. The ITC provided wmments regarding such interests as Web access capabilRies antl the conventions thetare preferable in the final protluct preparetl by Lee Software Development. Those comments are reflected in the work contmctetl through Lee Software and Harshmen Consulting. Professional Services The body of work appmvetl by this action inclutles professional services through Hershman Consulting, Inc. Hershman has providetl valuable atlvice and tllrection to the Register of Deeds since We beginning of mis project antl plays an integral pad to its ongoing succaea. Harehman COnsultlna • Preparetion of Request for Proposal, including materials for ITC review; antl • Oversee testing and formulate foal design of Land RecoMS interface requirements • Provide technical expertise neetletl by [he Register of peetls office in receiving antl evaluating responses to the RFP; • Provide technical expertise in negotiating contmc[with vendors for software. Each of these tasks are defined in greater detail on the attached proposal from Cy Hershman The value of Harshman's commdment for these tasks Is $2B,6o0. FINANCIAL IMPACT: The remaining elements of acquisi0on have been estimatetl to be approximately $235,000, indutling soflware and various professional services neetletl for [he implementation. Alease/purchase anangemen[is contemplated for arquisiticn of [he software. The enticipe[etl increase in fees for the Register of Deeds office as approved by the BoaN on December 3, 2001 will generate atltlhlonal revenues m oHSet the cests of the annual leaselpurchase arrangement RECOMMENDATION(S): The Manager recommends that the Board of Commissioners: 1. Authodze the Register of Deetls to proceetl wRh the completion of the project m automate the Register of Deeds office wdh an integrated software package; and 2. Approve a contract with Hershman Consul[inB. in an amount not [c exceetl $28,600, subject [o final review by staff antl the County Attorney, to provide professional services n various capacRies through the implementation of [he project; antl 3. Authodze the Purchasing Director to exewte the appropdafe papenwrk.