Agenda - 12-11-2001-9b - Laserfiche WebLink

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ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Oate: December 11, 2001 Action Aper,Etla Item No. ~'1 6 SUBJECT: Register of Deetls Automation DEPARTMENT: Register of peeds/ PUBLIC HEARING: (YIN) Ng Purchasing antl Central Services ATTACHMENT(SI: INFORMATION CONTACT: Joyce Pearson, 24528]6 Pam Jones, 245-2652 Hershman Consulting Proposal TELEPHONE NUMBERS: Hillsborough ]32-8181 Chapel Hill 968-0501 Durham 688-7331 Mabana 336-227-2031 PURPOSE: To coneitler authodzing[he Reglater of Deetls to proceetl wkh completion of Ne protect to automate the Register of Deetls nice with an integrated sotlware package, and to consider approving a wnYravi with Hershman Consulting to provide professional services in various capacities mroughout me implementation of the project. BACKGROUND: The Register of Deeds has been working towards enhancing automation of her office processes for several years. The first phase-en imaging system for vital recortls-is now comple[etl antl walking successfully. It is notable that this information is also being used effectively by other County Departments who may have need to access vital recoN information as part of their Depadmental tluties (Chill Support Enforcement, Health Department, Housing and Community Development, for example). The remaining components of an'mtegratetl system inGUtle. but may not be IlmRetl b, the fallowing: • Cashiering system rosimplity the remrtling process;antl Intlexing system; antl • Imaging for non-vitals (deeds); and • Expanded reporting capabili0es. Request for Proposal Process The BoaN of Commissioners has previously been presentetl with information from the Register of Deetls both fornally and informally. However, by this action, [he BoaN is asketl to fornally authorize the mntinuetion of the project through implementation of the completed system, subject to availability of funding.