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NCCEH Data Center Expenses <br />Personnel Expenses Description <br />Salary Expenses Salary costs for time spent on HMIS for six staff, equivalent to 4.25 FTE <br />in 2021-22. <br />Employer Liabilities Employer costs for Social Security, Medicare, and NC Unemployment <br />Insurance incurred for HMIS staff. <br />Staff Benefits Medical, dental, vision, and life insurance premiums and retirement <br />contributions for HMIS staff. <br />Operational Expenses <br />Facility Costs Office rent, utilities, cleaning, parking for HMIS staff. <br />Office Supplies, Printing, and <br />Postage <br />Basic office supplies, training/meeting supplies, copier lease, and <br />postage for HMIS program. <br />Phone & Internet Office phone and internet for HMIS staff. <br />Computers & Equipment Purchase of replacement computers or equipment for HMIS staff. <br />Project Expenses <br />Information Technology Software in support of HMIS: help desk ticketing, DocuSign, <br />Smartsheet, Adobe, MS Office, Tableau, website maintenance. <br />HMIS Independent <br />Contractors/Consulting Technical assistance with data benchmarking, reporting, dashboards, <br />visualizations, trainings, and other activities. Includes contract for 2.10 <br />FTE Report Writer & System Administrator functions with Institute for <br />Community Alliances (ICA). <br />Professional Development Conference registrations and additional training for HMIS staff. <br />Travel Expenses related to conference, NCCEH trainings, CoC and HMIS <br />Advisory Board meetings, and agency on-site work. <br />Organizational Expenses <br />Legal & Professional Fees Examples: attorney review of Mediware contract, required background <br />checks for Data Center staff to use HMIS. <br />Audit & Payroll Processing Fees Monthly payroll, W-2 fees for HMIS staff; annual financial audit to <br />comply with Federal requirements. <br />Organizational Insurance & <br />Governance <br />Portion of organizational insurance and governance costs that relate to <br />HMIS. <br />NCCEH Admin Fee Administrative fee to be charged at hourly rate for finance and grants <br />management. <br />WellSky (formerly Mediware) <br />WellSky ServicePoint Software Per license cost of $270.00/user in 2021-22, broken out into quarterly <br />payments, plus one-time and annual fees. The budgeted number of <br />licenses for 2021-22 is 415. The cost of licenses for NCCEH Data Center <br />staff will be shared among the three CoCs. <br />HMIS@NCCEH <br />Durham, NC Balance of State and Orange Continuums of Care <br />The following expense categories outline the costs for the NCCEH Data Center. These costs are shared among <br />participating Continuums of Care (CoCs) based on the Housing Inventory Chart. This is consistent with how <br />NCCEH and MCAH costs are divided for NC HMIS. <br />BUDGET NARRATIVE: July 2021 to June 2022 <br />June 28, 2021 (includes updates from April 26, 2021 budget discussion at HMIS Advisory Board meeting) <br />DocuSign Envelope ID: 15A54062-A0C2-4786-9B32-7A3F2AA86B05