Agenda - 12-11-2001-8a - Laserfiche WebLink

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3. Travel: Documemauon musr be deviled, m ivclude date, destination, mileage, n f travel, avd itemavtion of expenses. Receipts for parMn& mitio4 registration, avd Iedgivg arc raluired. Expense vouches will ivclude the signature ofine employee avd supervisor. Trevel expert ee shall nor exceed chose approved by the ceantee cowry. Trevel iv permanently sssipned county vchides _ purchased with C1PP funds must be dvcumenmd on a navel log and kept available for reviewing tlunng monitoring vista. 4. Supplies avd Otber Operetivg 6apemea end Equfpmenh Documenvtion must mclude purchase order euthorizatio4 audited vendor invoices eppmvrd by the project director (end ache higher authorizing official, ff appropriate). The Grantee fvnher agrees to meNrein a vurzenr invrntory of all project ryuipment avsitc at the pmjact lacatlvn. S Covstrucdon and Renovadov: Donumrnvtion moat inglude covrcacts for sevrices, payment rate cansinmst with convacmal arrangement, covsbucdov supply cosy and invoices, mchitecmml plans (if appropriate), dates fm stmt avd completion of pcojxm, derailed billing to indicate smvices paformW aVOr delivered, AND necessary approrels by project director. Avy construction or renovation perfomud by of for the Grantee shall be made accortlivg m local rates avd policies governing such activities, for exemplr building permits. Payment of rent shall not be made on fauhties comtructed, renovatetl or acquired with NCDOCGPP Brent fiends withwt prior written approval from NCDOCCIPP. D. Payment and Utilvativv of Fuvda: Ponds awarded are to be ezp®ded only For purpoeee and acfivities coveted by the Grantee's approved NCDOCC]PP plm or application budget Project Pontls may no[ be expeudetl or committed prior m the greet cpvtreM eSectlve date. Project funds diabumemene is subject h complefiev of requicemeva set forth ss a checklist iv the award letter. This checklist of requimmena is incmpomted by referrnce and made v part hereof. Pmjecl funds may not be expendN avd will vat be reimbursed until the Gravhe aubmia is grant award wvhvd sigvci by t>u appropriate offv7el or off leis. Pmjevt fund¢ will be made available through a eimburaemenl pmcedmu as provided by NCDOCCIPP policies and procedures. Submission of reimbursement requests arc required by We frHeenth day of each monN for the exprndimma of the prccedmg month. Projed rands may no[ be expended and will rat be raMbursad unW the Grantee has evrered ail required aRentler dam Into the NCDGCCJPP [vmrmation Management System QMS) avtl has fully comp4etl with alt other NCDOCC]PP reporting requlremeva,-®clutlwg finencial reparm, through [he movN for which refmbuisement k being regaeahd. At no time shall [ha Grantee request or have ov hand funds iv excess of Ne amount necessary for expendihue within Ne next vinery days. The balance of gran[ funds remaining after the completion of a project ss authorized m the apptvved applicefion will automatically raver[ m the NCDOCC]PP account for vnrestrict~ reallocaliov by the NCDOCCIPP uprovided for in the Criminal ]u¢dve Panversbip ACt. E. Grant AdjunmenL The Gmntcc moat obvin prior written approval from the NCDOCGPP far m jor project changes. These ivclude, but me not limired m the Page 5--luly 1,1001 bJUne 30, 30m