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- 5 <br />earnest money may be paid with prior wriaen approval of the NCDOCCIPP. Written <br />notim of plans m locere a facility ar progtem shall be pmvidetl by Ne Gmvree cowry m <br />dse Board of County Commissioners m the 6mnree cowry and, H a different cowry, ro <br />the Board of County Commissioners in the ceunty m which the proposed facility or <br />program is m be located. A copy of this nofice shall also be provided m the Gmn[or. <br />[[ is the specific responsibility of Ne Gravke to ensure that the Boartl(s) oY County <br />Commivsivnera end any lawl govemvaent body with authority over the Grevke cowry ar <br />Poejurisdiction N which Ne fecihty m program is to be located approves of Poe use of a <br />particWar sik for evy opevdons paid for iv whole or m part by NCDOCGIPP fords. <br />Forther, title to my property must be held az stated m III. K. above. <br />IV. Operadoual Procedurca <br />A. Cvohq Policier Iv RHeck ]he Grantee cowry shall manage the grant fords wd enema <br />[het tire pro@am operetion wd all grmt Pond expendikres are carsiad out under the fiscal <br />poliriee ofke Grm[« county, except where otherwise providetlforin thu mvvaa <br />B. Implemmtatiw of Protect Wirisiv Sixty Days: the Grenke agrces m implement <br />NCDOCCJPP poj«ts within sixty days fallowing Ne grmt contract etfecme date, <br />ezcept ss provided below or be subj«t ro aummefic ^°"cellatim of Ne grant An <br />extension may be audrmized if requeared avdjustiEed'm writing luting the ividil sixry- <br />deyperiod. Implemmktion includes hhivg of staff or exprndivtra of funds es stated w <br />the budget ofm apyov iNCDOCCJPP plw or epphcation. <br />C. Accavvfivg Requvemenb: Grantee agrees m record all project costa following <br />gevmaBy acceptei Pond ecmwdng procedures. A sepamk acmwt numbs m coat <br />remNivg system moat separate ell project costs from the Gswree'a othm or gmeml <br />expevdituree. AdaNak dacwaevvdon must be maivmivetl for all project mpmdiNres <br />wd comsktrnmt of fords. Such fivwciW r«ords and eupponing documentation must be <br />remised wd available for audit purposes for three ynars (ollowivg Na and o£ the gent <br />period. Adequate documentation is definedaz follows for mch majorbudget category: <br />t. Peraavvel: Docummvdon moat inclutle time and awMavice records, payrol6 <br />periods, payment rote avd a brief descripdon of We service(s) provided. gtirve <br />Reports must be signed by Nc employee and supervisor. 'Chia requirement <br />eppliea b all pevowel paid from NCDOCCJPP grant foods, All salary-increases <br />moat mmply with CIPP policy and be approved ee_e part of We amuW gmn[ <br />submissim or Po subsequent progrm/budget amendment requesn. <br />2. CamraMUal Serviees: For indivitlual cmtracmal smite providers, <br />docvmmvtiev must include the signed cowacS time and ettendwce report <br />showing dens period payment mk, hours pm day avd service(s) provided. <br />DocummteGOV must be signed by the convacmW service provid« and Poe pr jeer <br />dueaor. In c e of orgmiaetiws performing professiervl services, <br />dommmmdm must iveNde a deviled billing indicating services pecformetl or <br />products deliv«ed, paymeno rate consisomt with conuacmW agreemmq and <br />approval by the project director. <br />Page 4~--laly 1, 2001 m lune]0, E003 <br />