Agenda - 10-05-2021; 6-a - Presentation of Final Report from the BOCC Elections Advisory Group (BEAG)

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59 4 written comments on any topics related to the Group's work and discussions. She asked if the Group wanted to consider any action on that proposal. Group Member Crawford motioned to add an item to all future agendas for the Group to receive public written comments on any topics related to the Group's work and discussions. Group Member Jaaz Catterall seconded the motion. Group Co-Chair Hazirjian asked Mr. Wilder to call the names of Group members for voting purposes. Group members voted by roll call on the motion, and the motion was approved unanimously. Judge Bryan asked if the Group wanted to consider any specific plans regarding distribution of the SurveyMonkey. He noted the time and that the meeting was scheduled to adjourn in 5 minutes, and asked for the Group to extend the meeting. Based on discussion, Judge Bryan stated that the meeting would be extended. Group Member Sykes commented that Mr. McGee had shared a list of planned distribution options during the Subcommittee's meeting. Group Member Sykes and Mr. McGee then shared a list of expected distribution options including town public information officers, social media, local radio stations, County email distribution lists, local groups, the County's weekly newsletter, the County's 2020 Census partners, the Orange County Government website front page, and the News of Orange. It was also noted that Group members could share it with the various organizations and groups they were affiliated with. Mr. McGee indicated that the SurveyMonkey would be limited to one response per IP address to limit duplicate submittals. It was also noted that the survey could be available during the first week in June, would be available for a period of two weeks, which would allow the results to be available for the Group's June meeting, and that the Co-Chairs would provide final review prior to publication. Group Co-Chair Hazirjian referenced any other public input opportunities, including any Group interest in scheduling a public hearing to receive public input. It was noted that the Board of Commissioners would have an open public process and that the Group could receive written comments. Group Co-Chair Hazirjian asked Group members if there was any need to consider additional action related to the Group accepting written, audio and video comments from the public. It was noted that the press release developed by the Co-Chairs and staff announcing the SurveyMonkey should include language soliciting written, audio, and video comments from the public and include a mailing address for submittals through the US Postal Service. Group members discussed and left the options open for future consideration. Group Member Crawford volunteered to assist the Co-Chairs in drafting information for a potential public hearing that would potentially occur sometime after the June Group meeting, likely for the public to provide input on the Group's draft recommendations.