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1XIA ) we., <br /> RES -2021 -052 <br /> ORANGE COUNTY BOARD OF COMMISSIONERS <br /> RESOLUTION ADOPTING RECORDS RETENTION <br /> AND DISPOSITION SCHEDULES <br /> WHEREAS , Orange County recognizes that the long -term and /or permanent <br /> preservation of records requires institutional commitment and active management ; and <br /> WHEREAS , Orange County departments manage and protect both active and <br /> inactive records , and determine how long information , data , and records must be retained <br /> based on applicable approved records retention schedules and North Carolina statutes <br /> and guidelines ; and <br /> WHEREAS , Orange County complies with all policies , standards , and best <br /> practices published by the NC Department of Natural and Cultural Resources regarding <br /> the creation and management of records ; and <br /> WHEREAS , certain record series possess only brief administrative , fiscal , legal , <br /> research , and reference value , such that administrative efficiency is served by <br /> establishing and enforcing internal policies setting minimum retention periods for these <br /> records in accordance with NC Department of Natural and Cultural Resources schedules ; <br /> and <br /> WHEREAS , Orange County is requested by the NC Department of Natural and <br /> Cultural Resources to sign a statement of approval of all relevant published Records <br /> Retention and Disposition Schedules ; and <br /> WHEREAS , Orange County shall comply with the provisions of Chapter 121 and <br /> 132 of the General Statutes of North Carolina , and with 07 NCAC 04M . 0510 when <br /> deciding on the method of record destruction when records do not and will not have further <br /> use or value for official business , research , or reference purposes after the respective <br /> retention periods specified ; and <br /> WHEREAS , Orange County retains records subject to audit or those legally <br /> required for ongoing official proceedings must be retained until released from such audits <br /> or official proceedings , including electronic records , not listed in the relevant Records <br /> Retention and Disposition Schedules . <br /> WHEREAS , Orange County desires to enter a Resolution confirming its <br /> commitment to records management and incorporating all relevant Retention and <br /> Disposition schedules published by the North Carolina Department of Natural and Cultural <br /> Resources . <br /> NOW, THEREFORE , BE IT ORDAINED AND RESOLVED by the Orange County <br /> Board of Commissioners that : <br /> 1 . It is the continued policy of Orange County to retain records in accordance with all <br /> relevant retention and disposition schedules published by the NC Department of <br /> Natural and Cultural Resources . <br /> 2 . It is the continued policy of Orange County to enforce applicable State and local <br />