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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: December 3, 2007 <br />AMion Agenda <br />Item No. <br />SUBJECT: Extension of DCmreLt for Professional Services ASSOCiatetl wiM the Register of Deetls <br />Automation Pro ecl <br />DEPARTMENT: Register of DeedslPUrchasing and PUBLIC HEARING: IY/N) <br />Ceniml Services L J <br />ATTACHMENT(S): INFORMATION CONTACT: <br />Joyce Pearson, 24548]6 <br />Lee Software Development Proposal Pam Janes, 2452652 <br />TELEPHONE NUMBERS: <br />Nillsbprough T$2b181 <br />Chapel Hill .9851501 <br />Durham BBB~]$$1 <br />PURPOSE: To mnsitler exlentling Me mntrad with Lee SOflware Development for atltlitional tasks <br />asscclated with Ills Register of Daatls aurometion project. <br />BACNOROUND: The BOaN Of Commissioners authonzedamntractwith Lee BOftware Develcpment <br />on September 18, 2001 to carry out the analysis of the indexing oamponenl of the Land Records <br />System. The contract amount was not to exceed $20.000. Since Mat time, the need to wmple[e three <br />atltlitional Gsks has become apparent. All are tlelailetl on the accompanying proposal and Include Me <br />following: <br />o Universe Mainframe lplemenation Testing <br />o recnniral Implemematipn stretegy <br />o Preparation of Detailetl Terliniral lnfertace Definition <br />Time fw complefion of Me Mree teaks Is eatimatetl at 120 hours. Cost is ci@d at $]s per hour, with e <br />total mmmitmant of approximately 59,000. These tasks are necessary prerequisites for future soRware <br />procurement and implementation efiorLV by the Register of Deeds office. <br />At their meeting on November 2], 2001 Me County's Information Technology Atlvisory Committee <br />dlscussetl broadly the project approach pursued by Lee Soitwere. There was consensus that Lee <br />Sofhvare's efforts are properly fomsetl M ensure Mat Me cnGral Intertace between a new Deetls system <br />antl 0e existing Land Recortls system (which Inclutles Tex, Planning, antl Environmemal HeaIM) will be <br />uretl. TM1e IT Committee suppods the proposetl technical tllredion and the atltlitional work fo be <br />performetl by Lse Software. <br />FINANCIAL IMPACT: Fundsto support this anion are available In Me approved FY20o1-02 Register of <br />Deeds operating budget <br />RECOMMENUATION(s): TM1e Manager rewmmentls IM1at IM1e BoaN approve an extension to IM1e <br />contract with Lee Software Development In an amount of $9,000; and authorize the Purchasing Director <br />to execute the appropriate paperwork. <br />