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CE Rental Agreement Terms and Conditions
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<br />responsibility to timely provide for CE Rental’s review and approval any Client or venue PO, non-disclosure, hold
<br />harmless, or other agreement.
<br />14. Tents: If the Rental Items include tents:
<br />a. A 50% non-refundable deposit is required on all tenting contracts and is reflective of the signed contract amount.
<br />b. Client shall be responsible for locating underground utilities and other structures, providing CE Rental with a diagram
<br />showing the location thereof, and for any damage resulting from CE Rental encountering unmarked underground
<br />utilities or structures.
<br />Tents are designed to be secured using stakes or, for asphalt or concrete surfaces, concrete anchors, blocks, or filled
<br />water barrels. To the extent permitted by North Carolina law, Client accepts full responsibility, and shall indemnify,
<br />defend and hold CE Rental harmless, from and against any claims or damage to persons or property resulting from
<br />Client requesting any tent be installed and secured in any other manner. CE Rental is not responsible for repairing
<br />asphalt or concrete surfaces damaged in connection with the normal installation process.
<br />c. In some cases a site visit may need to be performed by a CE Rental Tent Specialist for the following reason(s); to
<br />ensure a tent of various size can fit in allotted space safely, to assess distance from truck to tent installation site, to
<br />determine what anchoring option should best be used for application, and any other details associated with the tent
<br />installation or strike.
<br />d. Client agrees (i) prior to the time CE Rental is scheduled to arrive for installation, to clearly mark the exact location of
<br />the tent and have the installation area cleared; (ii) to have a representative present at the time of the tent erection;
<br />and (iii) to have the contents of the tent, other than Rental Items being picked up by CE Rental, cleared out before the
<br />date the tent is to be taken down. In order to install and takedown a tent, CE Rental must have clear unobstructed
<br />space that is larger than the tent by at least 10 feet on each side and end of tent, Client shall be responsible for
<br />additional charges for any delay incurred, or additional labor, resulting from Client’s failure to prepare the installation
<br />site in accordance with these specifications or CE Rental being required to relocate any tent which was installed
<br />according to Client’s original instructions.
<br />e. Tents are rented on an “AS IS” basis. Although the canvas and vinyl fabrics of the tents have been treated for water
<br />repellency, CE Rental disclaims any guarantee or warranty as to the effectiveness of such treatment, or that the fabric
<br />of such items will not stretch, shrink, crack, fade, tear, or leak.
<br />f. From the time CE Rentals crew leaves after installing the tent, Client shall maintain the tent(s) in good condition.
<br />Client shall make no alterations to any tent without CE Rentals’ prior written permission. Signs or banners shall not be
<br />affixed to the tent top or walls and may be hung only from “D” rings or wall rope on the side valance of the tent, or
<br />from ropes strung between poles. DO NOT USE TAPE ON TENT TOPS OR SIDES. Client shall not allow cooking,
<br />fire, or any combustible materials under or within twenty (20) feet of the tent unless such items were included in the
<br />Rental Items and were installed by CE Rental. Any such cooking, fire, or combustible materials included in the Rental
<br />Items are not moved from locations in which they were installed by CE Rental.
<br />g. Tents are temporary structures and will not withstand strong wind, rain, lightening, earthquake, or other conditions. Do
<br />not seek shelter in tents in severe weather conditions. A tent is installed in a safe manner and may become unsafe
<br />due to such conditions. Client has responsibility to monitor weather and other conditions, especially wind, and bears
<br />all responsibility for the safety of persons and property and the decision whether or not to evacuate the tent and tent
<br />areas. Client is responsible for developing an evacuation plan for tents and Client should ensure its on-site personnel
<br />are thoroughly familiar with tent evacuation procedure. In the event of a predicted or actual extreme weather events,
<br />CE Rental may decline to install, or may dismantle, any equipment, for the safety of CE Rental’s and Client personnel,
<br />Event attendees and others.
<br />h. The following cancellation fees apply on tents and tent accessories based on the number of business days prior to the
<br />delivery date the tent is cancelled and are based on the current Reservation amount at time of cancellation:
<br />4 days 65%, 3 days 75%, 2 days 85%, 48 hours or less 100%.
<br />Deposits on tents cannot be applied to other rental items. Cancellation fees may not be applied to future rental orders.
<br />i. Final confirmation of Tent Reservations is due ten (10) business days prior to install date and includes anchoring
<br />confirmation, accepted/provided diagrams, placement, and install/strike dates and times. Changes in tent size and
<br />tent kit removal will be subject to the cancellation policy listed in section (15h). Additions made within ten (10)
<br />business days cannot be guaranteed and are based on inventory and scheduling availability.
<br />15. Weather Events: CE Rental will use commercially reasonable efforts to minimize weather related risks of any outdoor
<br />Event. At Client’s request, subject to availability, CE Rental will attempt to repair, reinstall, or replace any properly
<br />installed Rental Items due to weather events. If there is forecasted to occur during installation extreme weather, CE
<br />Rental may decline to install the Rental Items for the safety of CE Rental workers and others.
<br />16. Delivery / Pickup premiums: Difficult and restricted access conditions caused by stairs, elevators, hills, pathways,
<br />low or narrow clearances, locked gates / doors / passages, limited access time(s), obstructed or blocked passage,
<br />security restrictions, vehicle blockage, guard animals blockage, alarms, etc. shall incur additional fees resulting from
<br />additional labor cost on deliveries or pickups.
<br />DocuSign Envelope ID: A15BDD79-2858-432E-9D2C-300536B8339A
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