2020-647-E Housing-NC DHHS homeless programs grant

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7 NC ESG CV Scope of Work • any designated public agencies representative and/or • subrecipients receiving ESG funds. Coordination with Other Targeted Homeless Services Subrecipients should coordinate and integrate NC ESG activities with mainstream housing, health, social services, employment, education, and youth programs, as well as programs targeted to homeless people in its service area to provide a strategic, community-wide system to prevent and end homelessness. refer to the ESG regulations 24 CFR 576.400(b)(c), for a full list of these programs. Data Collection Grantees will use the Homeless Management Information System (HMIS), to ensure that all data needed for program evaluation and required reports is available to integrate into the statewide HMIS system in a timely manner. Failure to do so may result in suspension of funding or payback of NC ESG funds. Agencies that are exempt from the HMIS participation requi rement (i.e. Domestic Violence / Victim Service Provider agencies) must meet the same reporting requirements using a comparable HMIS database that produces electronic reports including, but not limited to, the Consolidated Annual Performance Evaluation Rep ort (CAPER), as well as other data request for all State and Federal reporting and evaluations. Environmental Reviews Per 24 CFR 576.407(d), HUD-assisted projects are required to comply with the National Environmental Policy Act (NEPA) by conducting an environmental review to determine the potential environmental impacts of a project or, if applicable, by documenting its categorical exclusion or exemption from this requirement. The NC ESG Office will provide each Subrecipient with an Environmental Review form prior to awarding funds. The Subrecipient must complete and return the form to the NC ESG Office before the contract can be executed and funds can be awarded. This is the only action the Subrecipient is required to take in order to be in compliance with the Environmental Review requirement. Faith-based activities The Subrecipient agrees that funds provided under this Agreement will not be utilized for inherently religious activities pro hibited by 24 CFR §576.406. Financial Internal Controls The subrecipient must: • Establish and maintain effective internal control over federal funds that provides reasonable assurance that the subrecipient is managing federal funds in compliance with Federal statutes, regulations, and the terms and conditions of the federal funding. These internal controls should be in compliance with guidance in “Standards for Internal Control in the Federal Government” issued by the Comptroller General of the United States. • Take prompt action when instances of noncompliance are identified including noncompliance identified in audit findings. • Take reasonable measures to safeguard protected personally identifiable information and other information that the NC ESG Office or HUD designates as sensitive or the subrecipient considers sensitive consistent with applicable Federal, state, local, and tribal laws regarding privacy and obligations of confidentiality. • Procurement - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards set forth in 2 CFR 200 establishes standards and guidelines for the procurement of supplies, equipment, construction, and services to ensure that they are obtained as economically as possible through an open and competitive process, and that contracts are managed with good administrative practices and sound business judgment. • Ensure costs are considered ‘reasonable’ that do not exceed what a prudent person would incur under similar circumstances. All costs must pass the ‘rational person’ test by meeting all of the following criteria (2 CFR 200.400): o The cost would be recognized as ordinary and necessary for the operation of the organization and/or project. o The cost is in accordance with market prices for comparable goods or services as evidenced by cost estimates and documentation. o The individuals responsible for incurring the cost acted with prudence and for the benefit o f the organization and its activities. o The cost has been incurred after following the established practices of the organization, in accordance with the terms and conditions of the award. Habitability Standards Subrecipients are required to conduct a minimum habitability standards inspection on any unit that a participant will be receiving ANY NC ESG financial assistance such as any rental assistance, security deposit, last month’s deposit, utility deposit, movin g costs. Subrecipients must certify that the unit has passed habitability standards before any NC ESG funds may be released. In addition, an annual habitability standards inspection must be conducted for any unit in which NC ESG funds are being used. DocuSign Envelope ID: A3F0C410-E465-42A4-AE07-78C4B90F42A5