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4 <br />NC ESG CV Scope of Work <br />If the Subrecipient provides emergency response and/or housing stability activities to ineligible participants using NC ESG <br />funds or NC ESG matching funds, the Subrecipient will reimburse the State for those fun ds from a non-ESG funding <br />source. <br /> <br />PLEASE TAKE NOTE <br />• A SUBMISSION OF INELIGIBLE EXPENSES RENDERS THE ENTIRE REQUISITION INELIGIBLE <br /> <br />Quarterly Reimbursement <br />The Subrecipient must request a minimum of one disbursement of funds per quarter. Requisitions that result in a discard do <br />not fulfill the quarterly disbursement requirements. Requisitions must be received no later than 45 -days after the last day of <br />the billing month. <br /> <br />Monitoring <br />Monitoring is an integral management control technique and a Government Accountability Office (GAO) standard. It is the <br />activity that the NC ESG Office establishes and operates to assess the quality of performance over time and promptly <br />resolve the findings of audits and other reviews. Monitoring provides information about program participants that is critica l for <br />making informed judgments about program effectiveness and management efficiency. It also helps in identifying instances of <br />fraud, waste and abuse. It is the principal means by which the NC ESG Office: <br /> <br />A. ensures that NC ESG funded programs and technical areas are carried out efficiently, effectively, and in <br />compliance with applicable laws and regulations; <br /> <br />B. assists program participants in improving their performance, developing or increasing capacity, and augmenting <br />their management and technical skills. <br /> <br />Subrecipients are expected to make available all participant level, financial, and program records for periodic review. Significant <br />deficiencies in file content or quality will result in required Plans of Corrective Action, with possible loss of allocated funds upon <br />discovery of continuing deficiencies. While it is the practice of the NC ESG office to request randomly selected files prior to a <br />monitoring visit, files must be available on demand and produced within a reasonable amount of time after on -site arrival. <br /> <br /> <br />Reporting <br />NC ESG Office will regularly monitor HMIS/comparable database reporting to verify consistent data entry for applicable program <br />activities. NC ESG Office reserves the right to request additional reports as necessary to support the NC ESG program. All <br />Subrecipients are required to: <br /> <br />• Provide aggregate data (CAPER) to the NC ESG Office for reporting purposes. <br />• Participate in the annual Statewide Point-in-Time (PIT) / Housing Inventory (HIC) count. <br /> <br /> <br />Performance Measures forESG-CV <br /> <br />1. Measure: Data Entry <br />Measure Data Entry – 90% overall accurate submission of the NC ESG Reporting Requirements, <br />by the designated deadline. <br /> <br />Explanatory note Subrecipients must collect and ensure data entry into a HMIS/compatible data system. It <br />is a requirement of HUD that all NC ESG subrecipients provide accurate data to the NC <br />ESG Office by the designated deadline. <br /> <br />Value Set <br />Year 0000 Trend maintain <br />Baseline HUD Performance Measure standards <br />Target Contract end date <br /> <br />Actual Value 100% <br />Data source HMIS / Comparable databases, CAPER <br />Collection Process electronic submissions / entry <br />Collection frequency Monthly, quarterly, annually <br />Data Limitations Inaccurate submission <br /> <br /> <br />DocuSign Envelope ID: A3F0C410-E465-42A4-AE07-78C4B90F42A5