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3 <br />NC ESG CV Scope of Work <br />• Rent application fees <br />• Security and utility deposits <br />• Last month’s rent <br />• Utility payments <br />• Moving costs <br />• Short-term & Medium-term Rental Assistance <br />• Arrears <br /> <br />Homelessness Prevention <br />Preventing households from becoming homeless through rental assistance and housing relocation and stabilization <br />services. Subrecipients providing prevention activities will be responsible for recertification of households every 3 <br />months. <br /> <br />Housing Relocation and Stabilization Services include: <br />• Housing stability case management <br />• Housing search and placement <br />• Mediation <br />• Legal services <br />• Credit repair <br /> <br />Financial Assistance includes: <br />• Rent application fees <br />• Security and utility deposits <br />• Last month’s rent <br />• Utility payments <br />• Moving costs <br />• Short-term & Medium-term Rental Assistance <br />• Arrears <br /> <br /> <br />HMIS / Domestic Violence / Victim Service Provider Comparable Database <br />Subrecipients will participate in HMIS or DV Comparable Database. Federal law requires that Domestic Violence / <br />Victim Service Provider agencies use systems comparable to HMIS. <br /> <br />• Equipment/Hardware and Software (under $500 per item; see desk guide) <br />• Service Provider Agency Staff Costs <br />• License Fees <br />• Continuum of Care Staff Cost <br />• HMIS Lead Agency Costs <br />• HMIS Local System Administrator Costs <br /> <br />Documenting Homeless Status / Client File documentation <br />Client files must be created, and forms completed, at entry and maintained throughout the duration, using the most up to date <br />forms from the DHHS_DAAS_NC ESG website. <br /> <br />Deviations from the minimum required documentation standards must be approved by the NC ESG Office prior to use. <br />ADMINISTRATION / PERFORMANCE MONITORING / COMPLIANCE <br /> <br />Requisition Reimbursement <br />The Subrecipient must have policies and procedures regarding maintain ing records including client files and all other backup <br />source documentation. The documentation must, at a minimum, follow the requirements of 24 CFR 576.500. Allowable <br />expenses must be incurred and paid prior to reimbursement. Documentation is required to demonstrate expense reimburseme nt <br />requests have been both incurred and paid. The Subrecipient is also required to use the forms provided by the NC ESG Office. <br />Any deviations from the minimum documentation standards or the NC ESG provided forms, must be approved by the NC ESG <br />Office prior to use. <br /> <br />Subrecipients must submit an NC ESG Requisition on a monthly basis, regardless of drawdown of funds, until the contracted <br />amount is expended on or before June 30, 2022. Additionally, subrecipients must have at least one requisition leading to a <br />disbursement of NC ESG funds per quarter. Fund reimbursement disbursements will take place within 30 business days. For <br />detail of NC ESG Requisition Submission Process, see NC ESG 2020 Desk Guide. <br /> <br />Ineligible Activities <br />DocuSign Envelope ID: A3F0C410-E465-42A4-AE07-78C4B90F42A5