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DSS Skills Development Center Smith Sinnett / 2020045 <br />Chapel Hill, North Carolina Orange County <br /> <br />PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 5 <br />5. Do not proceed with installation if the conference cannot be successfully concluded. Initiate <br />whatever actions are necessary to resolve impediments to performance of the Work and reconvene <br />the conference at earliest feasible date. <br />D. Monthly Meetings: Architect will schedule and conduct monthly meetings minimum 1 per other. <br />Additional monthly meetings may be added if requested by any party. <br />1. Attendees: Each contractor, subcontractor, supplier, and other entity concerned with current <br />progress or involved in planning, coordination, or performance of future activities shall be <br />represented at these meetings. In addition, representatives of Owner, Architect, and Engineer will <br />be present All participants at the conference shall be familiar with Project and authorized to <br />conclude matters relating to the Work. <br />2. Agenda: Review and correct or approve minutes of previous monthly meetings. Review other <br />items of significance that could affect progress. Include topics for discussion as appropriate to <br />status of Project. <br />a. Contractor's Construction Schedule: Review progress since the last meeting. Determine <br />whether each activity is on time, ahead of schedule, or behind schedule, in relation to <br />Contractor's Construction Schedule. Determine how construction behind schedule will be <br />expedited; secure commitments from parties involved to do so. Discuss whether schedule <br />revisions are required to ensure that current and subsequent activities will be completed <br />within the Contract Time. <br />1) Review schedule for next period. <br />b. Review present and future needs of each entity present, including the following: <br />1) Interface requirements. <br />2) Sequence of operations. <br />3) Status of submittals. <br />4) Deliveries. <br />5) Off-site fabrication. <br />6) Access. <br />7) Site utilization. <br />8) Temporary facilities and controls. <br />9) Work hours. <br />10) Hazards and risks. <br />11) Progress cleaning. <br />12) Quality and work standards. <br />13) Status of correction of deficient items. <br />14) Field observations. <br />15) RFIs. <br />16) Status of proposal requests. <br />17) Pending changes. <br />18) Status of Change Orders. <br />19) Pending claims and disputes. <br />20) Documentation of information for payment requests. <br />3. Minutes: Architect will record and distribute to all relevant parties the monthly minutes. <br />4. Reporting: Distribute minutes of the meeting to each party present and to parties who should have <br />been present. <br />a. Schedule Updating: Revise Contractor's Construction Schedule after each monthly <br />meeting where revisions to the schedule have been made or recognized. Issue revised <br />schedule concurrently with the report of each meeting. <br />E. Progress Meetings: Conduct progress meetings at weekly intervals. Coordinate dates of meetings with <br />preparation of payment requests. <br />1. Attendees: Each contractor, subcontractor, supplier, and other entity concerned with current <br />progress or involved in planning, coordination, or performance of future activities shall be <br />represented at these meetings. In addition, representatives of Owner and Architect may be present <br />All participants at the conference shall be familiar with Project and authorized to conclude matters <br />relating to the Work. <br />DocuSign Envelope ID: ECCAC5A0-6CC8-4B37-8AD3-89D69F0AE1AE