2020-495-E Housing-Triangle J home repair program administration

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EXHIBIT A SCOPE OF SERVICES FOR NCHFA 2020 ESSENTIAL SINGLE-FAMILY REHABILITATION PROGRAM ORANGE COUNTY/TRIANGLE J COUNCIL OF GOVERNMENTS The following will outline in detail the services to be provided by Triangle J Council of Governments, Administration Consultant, (hereinafter called "the Consultant"). 1. Establish and maintain a filing system in accordance with the North Carolina Housing Finance Agency (NCHFA). Consultant will accept applications for assistance and maintain documentation including income and homeownership verification. The Consultant will maintain and organize the case file for all applicants selected, through close out and unit completion of each unit. 2. Consultant is responsible for preparation of all requisitions, disbursement documentation, and preliminary approval of disbursements. Signatory forms, account information for electronic deposit, fiscal audits and the provision of honesty and fidelity bonding as required in the Post Approval Documentation will be provided by Orange County. Orange County will approve and sign all requisitions and disbursement checks. All posting of checks will be performed by Orange County. 3. Orange County will prepare general policy documents to be adopted by the governing Board, to insure compliance with all aspects of NCHFA. This includes, but is not limited to: Grant Project Ordinance, Assistance Policy and Procurement and Disbursement Policy. 4. Consultant will work with NCHFA to provide adequate information for title work, preparation of closing documents to facilitate closing for each applicant. Consultant will work with applicants to execute closing documents and submit to Orange County Register of Deeds for recording, 5. Consultant will coordinate with all third-party professional contracts for the implementation of the project and provide assistance as needed. 6. Orange County’s Department of Housing and Community Development will provide existing waitlist of potential applicants that have been preliminarily screened for income and special need eligibility. The Consultant will be responsible for publicizing the funding opportunity and reviewing applications on a rolling basis, as outlined within the NCHFA Assistance policy. The Consultant will work with the County’s Rehabilitation Specialist to determine if the home is suitable for the NCHFA Essential Single Family Rehab Loan Program (ESFRLP). The Consultant will meet with potential applicants and verify eligibility. Upon household and unit eligibility verification, the Consultant will prepare, at minimum, the following information for each unit: the Environmental Screening, the Post-Rehabilitation Property Value Certification and Homeowner Written Agreement and submit to NCHFA with the ESFRLP Loan Application and Reservation Request. If any of these units are 50 years old or older the Historical Evaluation DocuSign Envelope ID: A11CF5A5-9E0D-4D63-AD4F-1119DA11AC9E