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1 <br /> ORANGE COUNTY <br /> BOARD OF COMMISSIONERS <br /> ACTION AGENDA ITEM ABSTRACT <br /> Meeting Date: September 2, 2021 <br /> Action Agenda <br /> Item No. 8-e <br /> SUBJECT: Resolution Confirming Orange County's Agreement to Adopt the General <br /> Records Retention and Disposition Schedule for Local Government Agencies <br /> DEPARTMENT: BOCC <br /> ATTACHMENT(S): INFORMATION CONTACT: <br /> Draft Resolution John Roberts, County Attorney <br /> 2019 Consolidated Local Government 919-245-2318 <br /> Agency Records Retention and <br /> Disposition Schedule Approval Form Laura Jensen, Clerk to the Board <br /> Proposed General Records Retention 919-245-2130 <br /> Schedule <br /> ONLY AVAILABLE <br /> ELECTRONICALLY AT: <br /> https://files.nc.gov/dncr- <br /> archives/documents/files/2019 local <br /> standards O.pdf <br /> PURPOSE: To: <br /> 1) Adopt a resolution confirming Orange County's adoption and enforcement of the <br /> redesigned General Records Retention and Disposition Schedule for Local <br /> Government Agencies ("General Schedule"); <br /> 2) authorize the Chair to sign the resolution and execute the necessary documents on <br /> behalf of the Board; <br /> 3) authorize the County Manager and Clerk to the Board to execute the necessary <br /> documents as required by the NC Department of Natural and Cultural Resources; <br /> 4) following review by the County Attorney, authorize the County Manager to approve <br /> any subsequent amendments to the General Schedule; and <br /> 5) following review by the County Attorney, authorize the County Manager to approve <br /> any Department or Program-specific records retention schedules. <br /> BACKGROUND: The North Carolina Department of Natural and Cultural Resources <br /> ("NCDNCR") is directed by legislation to provide and administer records management <br /> services to state and local governments and to public colleges and universities. The <br /> NCDNCR fulfills that mandate by issuing guidance and best practice documents, creating <br /> records retention schedules and providing workshops, online tutorials and other forms of <br /> training to state and local officials. In addition to the NCDNCR schedules, many <br /> departmental record retention requirements are outlined in other NC laws and guidelines. <br /> In 2015, the Board of County Commissioners approved various Orange County Records <br /> Retention and Disposition Schedules, which included most record types managed by county <br /> governments. These schedules were approved by NCDNCR in 2016. At the time of County <br />