Agenda - 09-02-2021; 12-8 - Information Item - Memorandum - Transmittal of the Final Report from the BOCC Elections Advisory Group (BEAG) on the Process for Electing County Commissioners in Orange County

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53 2 Group members for voting purposes. Group members voted by roll call on the motion, and the meeting summary was approved unanimously. 3. Review of Any Written Comments Received It was noted that County staff had received one email requesting a copy of the draft report. Mr. Wilder shared that he subsequently provided the full agenda package to that individual which included the draft report as well as the alternate report document. There was no additional discussion. 4. Discussion on Draft Report Judge Jay Bryan opened discussion on the updated draft Report document that had been included in the agenda package. Group Member Martha Jenkins shared that she was open to either Report document and that she was glad to follow the will of the Group. Group Member Kathy Arab commented that she had reviewed and provided some suggestions to the document provided by Group Member Jenkins. It was noted that approximately five Group members had previously provided individual suggested revisions on the original first draft, and those comments were reflected in the "mark-up" version in the agenda package. A"clean" version of the Report reflecting those updates was also included. Approximately three members had previously responded that the original draft Report read well and addressed all the necessary items. And, as referenced earlier, Group Member Jenkins had provided an alternate Report document that was included in the agenda package and could also be discussed and considered. Group Member Bremer commented that both documents were good and asked if there was a specific format for reports submitted to the Board of Commissioners. Mr. Wilder responded that there was not a specific format, and that the format for this report is up to the Group. Group Co-Chair Patrick Mulkey noted that he appreciated the benefits of both report documents, adding that the Bryan document read like a legal document, which appropriately followed Judge Bryan's background, and the Jenkins document read more simplistically and for laypeople. He also noted that he appreciated the unique opportunity for Group members to be involved in the review and finalization of the Report document, since that was not provided years ago during his past effort on this same topic. He indicated he was good with either document. Group Member Sykes commented that she appreciated Group Member Mulkey's comments relative to the report and it being simple to read for all the future readers. Shorter may also be better for presentation to the Board of Commissioners. Group Member Jaaz Catterall shared that he appreciated having both documents, and that he hoped that the final document would include the language in the Bryan document regarding the Group's discussion and conclusions on election methods not being pursued