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2 <br /> ATKINS Atkins <br /> 1616 East Millbrook Road <br /> Member ofthe SNC-LavalinGroup Suite 160 <br /> Raleigh <br /> NC 27609-4968 <br /> Ms. Ellen Beckman Tel: +919 876 6888 <br /> Transportation Manager Direct No: 919.431.5253 <br /> Durham County - Transportation <br /> 200 East Main Street, 5th Floor atkinsglobal.com <br /> Durham, NC 27701 snclavalin.com <br /> July 15, 2021 <br /> Subject: Durham & Orange Transit Plan Implementation Governance Study <br /> Dear Ellen, <br /> We appreciate the opportunity to conduct a governance study that will result in new Interlocal <br /> Agreements (ILAs) amongst transit plan implementation partners, as well as updated and new <br /> policies and procedures that will give action to the ILAs. <br /> Below is a summary of services that the Atkins team will perform (full detailed scope of work can be <br /> found in Attachment A): <br /> Task 1. Governance Review& Development: The Atkins team will review and understand existing <br /> policies that define governance for current plan implementation needs. The team will also interview <br /> a series of stakeholders made up of staff and elected officials from both Durham and Orange <br /> Counties, as well as GoTriangle and Durham-Chapel Hill-Carrboro MPO. As a result of these <br /> interviews, a series of options for ILA needs will be developed and presented through 4 (four) <br /> workshops (there is an identified optional workshop to exercise during the first half of the study <br /> duration in case further dialogue is needed with stakeholders) with elected officials and staff—with <br /> the goal of seeking adoption by the end of calendar-year 2021. A third-party facilitator will be present <br /> at the joint workshops that involve elected officials, as well as a joint workshop with staff in the latter <br /> half of the Task 1 schedule. <br /> Task 2. Policies & Procedures Manual (PPM): The Atkins team will review and understand existing <br /> policies and procedures that serve the existing ILA(as of July 31,2021),and evaluate needs identified <br /> from workshops/interviews from Task 1 that will inform the need for new and/or updated policies and <br /> procedures. This task will be staff driven by both Durham and Orange Counties, not the elected <br /> officials originally involved in Task 1. <br /> Task 3. Project Management&Quality Control: The Atkins team will perform project management <br /> activities including tracking of critical milestones/deliverables, as well as regular project update <br /> meetings between the consultant team and County staff leads. Atkins team will follow and document <br /> Quality control protocols prior to the delivery of each major deliverable. <br /> Deliverables <br /> Atkins will provide following deliverables: <br /> Task 1 Deliverables <br /> • Report on Current ILA, Policies & Procedures <br /> • Presentation on Current ILA, Policies & Procedures <br /> • ILA Options Report <br /> • ILA Options Report Presentation <br /> • ILA Options Report Addendum: Durham County-Specific <br /> • ILA Options Report Addendum: Orange County-Specific <br /> • ILA Options Report Addendum Presentation: Durham County-Specific <br /> • ILA Options Report Addendum Presentation: Orange County-Specific <br /> Page 1 of 2 <br />