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1 <br /> ORD-2021-020 <br /> ORANGE COUNTY <br /> BOARD OF COMMISSIONERS <br /> ACTION AGENDA ITEM ABSTRACT <br /> Meeting Date: June 15, 2021 <br /> Action Agenda <br /> Item No. 8-o <br /> SUBJECT: Contract Approval for Southern Human Services Center Roof and HVAC <br /> Replacement and Approval of Budget Amendment #14-B <br /> DEPARTMENT: Asset Management Services <br /> (AMS) <br /> ATTACHMENT(S): INFORMATION CONTACT: <br /> Angel Barnes, 919.245.2628 <br /> Steven Arndt, 919.245.2658 <br /> Gary Donaldson, 919.245.2453 <br /> PURPOSE: To: <br /> 1) Approve a construction contract with Riggs-Harrod Builders, Inc. for the replacement of <br /> the existing roofing system and Heating, Ventilation, and Air Conditioning (HVAC) <br /> equipment at the Southern Human Services Center; <br /> 2) Authorize the County Manager to execute the Agreement and to execute any subsequent <br /> amendments for contingent and unforeseen requirements up to the approved budget <br /> amount on behalf of the Board, upon final County Attorney review; and <br /> 3) Approve Budget Amendment #14-B. <br /> BACKGROUND: In Fiscal Year (FY) 2019-2020, the Orange County Board of County <br /> Commissioners (BOCC) approved the HVAC equipment replacement and, in FY2020-2021 , <br /> approved the replacement of the existing roof system for the Southern Human Services Center <br /> building. The existing roof and HVAC systems are both greater than 20 years old, and in <br /> poor/failing condition. <br /> In April 2020, Orange County received a completed Feasibility Study for the Roof and HVAC <br /> systems. The Roof Feasibility Study confirmed that the roof was in need of replacement and <br /> recommended some repairs for immediate action until the replacement could be scheduled. The <br /> HVAC Feasibility Study recommended replacing the existing equipment with like in kind, but also <br /> recommended upgrading the pneumatic devices and controls with Direct Digital Controls. <br /> FINANCIAL IMPACT: The construction contract with Riggs-Harrod Builders, Inc. is a not-to- <br /> exceed amount of $1,348,479. This budget amendment also allows for additional funding of <br /> $208,450, which is over and above the construction contract, to cover the upgrade of the HVAC <br /> controls from pneumatic to Direct Digital Controls to meet the energy efficiencies and code <br /> requirements. The total costs of the project, including the upgrade to the HVAC controls, is <br /> $1,556,929. To cover the increased costs of the HVAC project costs, including the controls <br /> upgrade, staff is recommending transferring $674,629 from the Information Technologies Capital <br />