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Consolidated Agreement FY21 Page 7 of27 <br />3. DPH will coordinate with the NC Association of Local Health Directors to support data collection, <br />analysis and publication. <br />d. Fund Availability and Notification DPH shall provide to the LHD the Budgetary Estimates of Funding <br />Allocations no later than February 14 of each year to use in preparation of their local budget proposals <br />per current General Statute. <br />1. An exception is the Food & Lodging distributions required by NCGS § 130A-248(d). DPH shall <br />provide the Food & Lodging funding allocation on the Distribution Spreadsheet which will <br />accompany the Activity 874 Food & Lodging Agreement Addendum. <br />2. The Food & Lodging Local Health Department Request for Payment Form (DPH EH 2948) will <br />accompany the Agreement Addendum for Activity 874 Food & Lodging and will be provided to the <br />LHD no later than March 30 for the State Fiscal Year (SFY) in which payment will be made. DPH <br />shall disperse Food & Lodging funds to the LHD upon receipt of the executed Agreement <br />Addendum and the signed, completed, and approved Food & Lodging Local Health LHD Request <br />for Payment Form. <br />3. DPH shall provide a Funding Authorization document to the LHD after the receipt of the Certified <br />State Budget. <br />4. DPH shall make funds available to the LHD at the beginning of each fiscal year upon receipt of this <br />executed Agreement, and the executed Agreement Addenda. Funds will be dispersed in accordance <br />with the timely submissions of Expenditure Reports. Payment will be made to the LHD according to <br />the DHHS Controller's Office Aid-to-Counties Expenditure Control Schedule issued December of <br />each year for the following calendar year. <br />C. FUNDING STIPULATIONS <br />a. Use of Funds <br />1. Funding for this Agreement and all Agreement Addenda is subject to the availability of State, <br />federal, and Special Funds for the purpose set forth in this Agreement and the Agreement Addenda. <br />2. During the period of this Agreement, the LHD shall not use State, federal or Special Project funds <br />received under this Agreement or any Agreement Addenda to reduce locally appropriated funds as <br />reflected in the Local Appropriations Budget (see Section D. Fiscal Control, Paragraph h. Local <br />Appropriations Budget below). <br />b. Compliance <br />1. To receive funding under this Agreement, the LHD shall comply with 1 0A NCAC 46, Section .0200 <br />Standards for Local Health Departments. <br />2. The LHD shall maintain authenticated employee time records to document the actual work activity <br />of each employee on a daily basis. The percentage of time each employee spends in each activity <br />shall be converted to dollars based upon the employee's salary and benefits at least on a monthly <br />basis. The computation shall support the charges for salaries and benefits to all federal and State <br />grants (as required in 2 CFR Part 200) as well as provide the documentation of detailed labor cost <br />per activity for preparation of Medicaid Cost Report. <br />DocuSign Envelope ID: B7CC8492-1A0C-48C3-B890-562DC3D404A4