2020-361-E Health-NC DHHS consolidated services agreement FY20-21

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Consolidated Agreement FY21 Page 2 of27 a) Per federal CAPTA requirements, a notification to the county child welfare agency must occur upon identification of an infant as "substance-affected," as defined by NC DHHS, for the development of a Plan of Safe Care (POSC). The Plan of Safe Care requires that all substance-affected infants be referred by the local Child Welfare Agency to the LHD for CMARC/CC4C for care management and care coordination, regardless of insurance coverage. b) Medicaid requires that the LHD has the first right of refusal to provide CMHRP and CMARC services. c) The LHD shall use every resource including technical assistance from the regional consultants and Women's and Children's Health (WCH) Section to resolve issues to prevent discontinuation of services. d) In the event that the LHD determines it cannot directly provide CMHRP and/or CMARC, the LHD shall: 1) Notify the DPH Director in writing of the LHD's intention to discontinue the service at least 90 days in advance of any planned action. 2) Cooperate with DPH in identifying another LHD that can provide these care management services. 3) Provide a written plan outlining the agreed upon terms for the transition to the DPH Director. Discontinuation of CMHRP and CMARC without an approved transition plan may result in the withholding of all funds to the LHD at the discretion of the DPH Director. 8. The LHD shall notify the DPH Director if there is a legal name change to the LHD, the LHD becomes part of a consolidated human services agency, a district or a public health authority or if there is any other governance change, or if the LHD is not subject to the NC Human Resources Act. Notification should be in writing, within the next business day, and provide an organization chart and any relevant supporting documents reflecting the changes. 9. The LHD shall assure DPH that expenditures of locally appropriated funds (Maintenance of Effort, or MOE) is maintained for maternal health, child health, and family planning program activities equal to or greater than that reported on the Staff Time Activity Report for the period July 1, 1984 through June 30, 1985. This figure is increased annually based on a federally accepted inflation index. This revised baseline figure has been calculated and is provided as Attachment A to this Consolidated Agreement for the LHD' s use in budget preparation. 10. The LHD shall retain financial and program records including electronic records in accordance with the North Carolina Department of Natural and Cultural Resource's Local Government Schedules records retention policy and in accordance with the retention of those records as described in Section D.f. Records resulting from these services shall not be destroyed, purged or disposed of except in accordance with the records retention policy and in accordance with State and federal law. The State's basic records retention policy requires all grant records to be retained for a minimum of five years or until all audit exceptions have been resolved, whichever is longer. If the contract is subject to federal policy and regulations, record retention may be longer than five years since records must be retained for a period of three years following submission of the final Federal Financial Status Report, if applicable, or three years following the submission of a revised final Federal Financial Status Report. Also, if any litigation, claim, negotiation, audit, disallowance action, or other action involving this Agreement has been started before expiration of the five-year retention period described above, the records must be retained until completion of the action and resolution of DocuSign Envelope ID: B7CC8492-1A0C-48C3-B890-562DC3D404A4