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Consolidated Agreement FY21 Page 14 of27 <br />a) In accordance with Paragraph D.j.4 above, the LHD must keep current on reporting <br />adjustments against federal funds to ensure such adjustments are received in time to be paid <br />within the grant's payment period. <br />b) The LHD shall review their prior reimbursement claims against payments monthly. <br />c) Amended expenditure reports must be submitted no later than the next reporting date after <br />the grant period ends in order to be paid unless an exception is approved by the DPH Budget <br />Office. <br />d) Any overpayments identified by either the State or the LHD will be adjusted out of the next <br />month's claim for reimbursement by the DHHS Controller's Office or by submitting a check <br />to DHHS for payment if it is the last month of the fiscal year or the federal grant is closed. <br />There is no provision to carry forward funds from one State Fiscal Year to another; therefore, <br />any adjustment not included in the June payment ( or earlier if the grant period expires during <br />the State Fiscal Year) shall be paid from local funds. <br />E. PERSONNEL POLICIES <br />a. The LHD shall adhere to and fully comply with State and county personnel policies as applicable. <br />b. Environmental Health Specialists employed by the LHD shall be delegated authority by the State to <br />administer and enforce State environmental health rules and laws as directed by the State pursuant to <br />NCGS § 130A-4 Administration. This delegation shall be done according to 15A NCAC 010 .0101 <br />Scope of Delegated Authority. <br />1. The LHD is responsible for sending their newly employed environmental health specialists (interns) <br />to centralized intern training within 180 days from date of employment. <br />2. Arrangements for centralized intern training for newly employed environmental health specialists <br />will be handled by the DPH Education and Training Staff. <br />3. The LHD, when contracting with an environmental health specialist (EHS) employed by another <br />entity, shall be responsible for ensuring that all original documents/public records ( e.g., permits, <br />inspection reports, correspondence) generated by the contracted EHS be maintained by the LHD. All <br />contracts covering this work shall stipulate that the contracted EHS shall be available for <br />consultation with the public concerning work performed under the contract. <br />c. The LHD shall comply with lOA NCAC 46 .0301 Minimum Standard Health Department Staffing and <br />shall ensure that all nursing staff who provide public health services funded by this Agreement comply <br />with this rule. <br />d. The LHD shall complete the State Certifications (Attachment D) regarding its compliance with <br />E-Verify, its eligibility status as a contractor, and that its officers have not violated any State or federal <br />Securities Acts. <br />F. CONFIDENTIALITY <br />a. The LHD shall protect the confidentiality of all information, data, instruments, documents, studies, or <br />reports received under this agreement in accordance with the standards of the DHHS privacy and <br />security policies, applicable local laws, State regulations, and federal regulations including: the Privacy <br />Rule at 45 C.F.R. Parts 160 and 164, subparts A and E, Security Standards at 45 C.F.R. Parts 160, 162 <br />and 164, subparts A and C ("the Security Rule"), and the applicable provisions of the Health <br />Information Technology for Economic and Clinical Health Act (HITECH). <br />DocuSign Envelope ID: B7CC8492-1A0C-48C3-B890-562DC3D404A4