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Consolidated Agreement FY21 Page 11 of27 <br />receive prior approval. Computer accessories, such as keyboards and monitors, do not <br />require approval. <br />c) For Accounting Purposes <br />1) The LHD must utilize the depreciation schedule provided by the State for all assets <br />with an acquisition cost of $5,000 or greater. The accumulated depreciation shall be <br />recorded in the general fixed assets account group. <br />2. Prior approval required for purchases other than equipment: <br />a) For Public Health Preparedness & Response Branch funds, purchases for meals and <br />refreshments must receive prior written approval from the PHP&R Branch. <br />b) The use of Women's and Children's Health Medicaid fees for capital improvements requires <br />prior written approval from the Women's and Children's Health Section. <br />D. FISCAL CONTROL <br />a. The LHD shall comply with the Local Government Budget and Fiscal Control Act, North Carolina <br />General Statute Chapter 159, Article 3. <br />1. The LHD shall maintain a purchasing and procurement system in accordance with generally <br />accepted accounting practices and procedures set forth by the Local Government Commission. <br />b. The LHD shall execute written agreements with all parties who invoice the LHD for payment for the <br />provision of services to patients. Exceptions may be permitted in cases where the patient has a <br />preference for a non-contracted provider and that provider verbally agrees to abide by program <br />requirements and to accept program payment as payment in full. <br />c. The LHD, when subcontracting, must meet the following conditions: <br />1. The LHD is not relieved of any of the duties and responsibilities provided in this Agreement. <br />2. The LHD will not enter into a subcontractual financial assistance agreement with any entity on the <br />North Carolina Office of State Budget and Management (OSBM) "Suspension of Funding" list <br />(SOFL) and shall withhold funds not yet disbursed until the entity has been removed from the SOFL. <br />SOFLs are available on the OSBM website (https://w'Ww.osbm.nc.gov/management/grants). <br />3. The subcontractor will agree to abide by the standards contained herein or to provide such <br />information as to allow the LHD to comply with these standards. <br />4. The subcontractor shall be subject to all conditions of this contract and of any subsequent Agreement <br />Addenda for which they perform work on behalf of the LHD. <br />5. The subcontractor will agree to allow State and federal authorized representatives' access to any <br />records pertinent to its role as a subcontractor of the LHD. <br />6. Upon request, the LHD will make available to the State a copy of subcontracts supported with State <br />or federal funds. <br />d. The LHD must receive prior written approval from the State to subcontract when any of the following <br />conditions exist: <br />1. The LHD proposes to subcontract to a single entity 50 percent or more of the total State and federal <br />funds made available through this Agreement. <br />2. The LHD proposes to subcontract 50 percent or more, or $50,000, whichever is greater, of the total <br />State and federal funds made available through this Agreement for any Agreement Addendum. <br />DocuSign Envelope ID: B7CC8492-1A0C-48C3-B890-562DC3D404A4