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DAAS-735_COVID19 <br />(revised 5/1/2020) <br />8 <br /> <br /> <br /> <br /> <br />23. Confidentiality and Security. Any client information received in connection with the <br />performance of any function of a community service provider or its subcontractors under this <br />Agreement shall be kept confidential. The community service provider acknowledges that in <br />receiving, storing, processing, or otherwise handling any confidential information, the agency <br />and any subcontractors will safeguard and not further disclose the information except as <br />provided in this Agreement and accompanying documents. <br /> <br />24. Record Retention and Disposition. All state and local government agencies, nongovernmental <br />entities, and their subrecipients, including applicable vendors, that administer programs funded <br />by federal sources passed through the NC DHHS and its divisions and offices are expected to <br />maintain compliance with the NC DHHS record retention and disposition schedule and any <br />agency-specific program schedules developed jointly with the NC Department of Cultural <br />Resources, Division of Archives and Records. Retention requirements apply to the community <br />service providers funded under this Agreement to provide Home and Community Care Block <br />Grant and other services necessary to provide emergency response funded through the FFCRA <br />and CARES Act funding. Information on retention requirements is posted at <br />https://www.ncdhhs.gov/about/administrative-offices/office-controller/records-retention and <br />updated semi-annually by the NC DHHS Controller’s Office. By funding source and state <br />fiscal year, this schedule lists the earliest date that grant records in any format may be <br />destroyed. The Division of Archives and Records provides information about destroying <br />confidential data and authorized methods of record destruction (paper and electronic) at <br />https://archives.ncdcr.gov/government/retention-schedules. <br /> <br />The NC DHHS record retention schedule is based on federal and state regulations and pertains <br />to the retention of all financial and programmatic records, supporting documents, statistical <br />records, and all other records supporting the expenditure of a federal grant award. Records <br />legally required for ongoing official proceedings, such as outstanding litigation, claims, audits, <br />or other official actions, must be maintained for the duration of that action, notwithstanding the <br />instructions of the NC DHHS record retention and disposition schedule. <br /> <br />In addition to record retention requirements for records in any format, the long-term and/or <br />permanent preservation of electronic records require additional commitment and active <br />management by agencies. The community service provider will comply with all policies, <br />standards, and best practices published by the Division of Aging and Adult Services regarding <br />the creation and management of electronic records. <br />DocuSign Envelope ID: 597E498A-5C6A-4C71-A5AA-4697608BE1BF