BbTF Minutes 06-30-2021 - Laserfiche WebLink

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Catharine — idea was for virtual meeting and sit with each provider for 20 minutes; what stops other providers from listening to presentation of other providers? Jeff— don't know of a way to restrict other providers from listening in; most providers will be educated on what the requirements are; may want to press them on their "technology" (get specifics on what their approach will be); press providers on ownership question — some may balk; what're you bringing to the table and what will OC get out of it given the level of investment; McKee — BOCC was supportive of going in with fact that BOCC is looking for ownership stake; ask Legal if possible to have a closed meeting for each provider— may get franker answers; Jeff — all for seeking counsel advice on this; Jim — if we're able to do this, should cut out the "response" step because they can be more forthcoming/frank in closed session; ACTION: Travis —talk to John Roberts tomorrow; Jeff— if info from meetings doesn't change the technology details in RFP, shouldn't need to delay release of it; Jim — proposes meeting on July 22nd (Thursday), would like to be able to tweak RFP by tomorrow and get it to NCDIT by COB 7/1/2021 for their input Greene — on ownership, BOCC "interest in maintaining some level of ownership of fiber infrastructure" Todd —would like to add a vendor to the vendor list; list contains vendors that've filed FCC Form 477; ACTION: Sally— check to see if any vendors we've worked with or heard from before (Jim's thinking of 2 people — ask him who); Catharine — can out-of-state companies apply? Jeff —yes; Jim — ask Legal how much public notice do we need to provide to have as much exposure as possible; Todd —will members of NCDIT be attending; Jeff— possibly; Jim asks that someone from NCDIT be present. RFP feedback/questions Travis — bullet was "symmetrical service to each home" working intentional; Greene — make sure that symmetrical service is available to each home; decision was to leave text as it currently stands — clear that service may be available but not all homeowners may sign up; Travis —other bullet "to stimulate economic development activity in unserved and underserved areas"; ACTION: decision was to just remove "development" from text ; ACTION: Jim - make sure Black Mountain Road is on the map; explanation —trying to keep a rolling list of addresses on the edges of map; advertise to residents to check the map to make their your address is on it; Todd — suggests to put dates on the maps; say "we know not 100% accurate - changes since this map was created"; Jim —already have a disclaimer but fine tuning text and plan to be very clear that it's not 100% accurate; OCIT found Charter information (not by Census Block) and that's how could tell where TWC service was; TWC is wherever Spectrum is not; ACTION: Jeff —will check to see if NCDIT has map more accurate than when we're already using; Catharine — anticipates that HOA would be calling Jim if they checked map and didn't see their address; Greene — concerned about Q3; don't we want to eliminate all but 100/100 or a plan to get there; CR — need to ask who can/can't provide 100/100, backup option is 100/20 scalable; Jim — drop Q3 100/100 not being able to meet it" question but leave timeframe question; ACTION: Jim to provide updated info to NCDIT and they will finish their updates by COB Friday • Schedule —Vendor meeting July 22