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7 <br /> <br />United States: +1 (786) 535-3211 <br />Access Code: 511-695-173 <br />At the conference, representatives of the County will be available to answer and explain the intent <br />of this RFP. To the extent possible, the County will answer questions and concerns raised at that <br />time. After the conference and the last day to submit questions, the County will prepare and post <br />an addendum with the answers to the questions, or changes to, the RFP documents that the <br />County deems appropriate for clarification. <br />PROCUREMENT SCHEDULE <br />The County plans to adhere to the following procurement schedule to the extent possible. <br />Changes to the procurement schedule shall be at the sole option of the County. Table 1 provides <br />the major milestones of the RFP process. <br />Table 1 <br />Procurement Schedule <br />Activity Date <br />RFP Released March 3, 2021 <br />Non-mandatory Pre-Proposal Conference March 15, 2021 at 10:00 am <br />Last Day to Submit Questions March 18, 2021 <br />Provide Response to Questions March 23, 2021 <br />Proposals Due March 30, 2021 at 5:00 pm <br />Interview Qualified Contractors TBD <br />Recommendations to Board of County <br />Commissioners <br />TBD <br />Award of Agreement TBD <br />Transition Period TBD <br />Start Services TBD <br /> <br /> <br />1.12 CONTRACT TERMS <br />The Agreement will be substantially in the form attached below. The term of the Agreement <br />between County and Contractor will be for an initial ___two_ (_2_) years, proposed to be on or <br />before ____July______ 1, 2021 through _______June 30, 2023________. At the close of the initial <br />__two___ (_2) year term the contract may be extended at the option of the County and with the <br />agreement of Contractor to include up to two (2) additional two (2) year renewal periods provided <br />that: <br /> Funds are authorized annually by the Board of Orange County Commissioners, and <br /> The Contract is not otherwise terminated through provisions of another clause of the Contract. <br /> <br />1.12.1 Proposal Evaluation and Selection <br />Proposals will be evaluated and selected according to the criteria set forth in Section 3.3. <br />The selected firm and the County will negotiate a contract. It is intended that the function <br />of the contract negotiations is to reach agreement on a contract based on the scope of <br />services contained in this RFP and on the information contained in the proposal submitted <br />by selected Proposer. Selection committee will submit recommendations to the Board of <br />DocuSign Envelope ID: B04ECF89-C776-496E-B171-26200EC380B9