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Minutes 05-13-2021 Virtual Budget Work Session
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Minutes 05-13-2021 Virtual Budget Work Session
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BOCC
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5/13/2021
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Work Session
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Minutes
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Agenda - 05-13-2021 Virtual Budget Work Session; Item 1 - FY 2021-22 Budget Work Session with Durham Technical Community College, Chapel Hill-Carrboro City Schools, and Orange County Schools
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\Board of County Commissioners\BOCC Agendas\2020's\2021\Agenda - 05-13-2021 Virtual Budget Work Session
Agenda - 05-13-2021 Virtual Budget Work Session; Item 2 - Discussion of Outside Agencies Funding for FY 2021-22
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\Board of County Commissioners\BOCC Agendas\2020's\2021\Agenda - 05-13-2021 Virtual Budget Work Session
Agenda for May 13, 2021 Budget Work Session
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\Board of County Commissioners\BOCC Agendas\2020's\2021\Agenda - 05-13-2021 Virtual Budget Work Session
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13 <br /> students will be there, but he would like to have a check in periodically to find out what is being <br /> spent. He said, otherwise, it is poor economic planning to overpay and for the money to go into <br /> the fund balance, or get spent on something else. He said ordinarily budgets are made, then if <br /> it turns out it was over budgeted, the budget is adjusted the next year accordingly. He said he <br /> does not know how to do it, but it is worth putting it on an agenda for further study. He said he <br /> would like to see if there is some way to be more accurate and consistent. He said ideally the <br /> budget matches the actual, and he is surprised by the high numbers and going consistently <br /> over budget, at least the last several years. He said this is not about withholding what the <br /> schools need, but rather trying to match the actual need to the budget. He said the SROs are <br /> one example. He said SROs were budgeted for, but not used this school year, and that money <br /> should have come back to the County. He said the BOCC is facing a tight budget this year, <br /> and an increasing demand for transparency. He said this is important, and between the two <br /> school systems it is near$3 million, which is 1.5 cents of the sales tax increase being looked at <br /> for this year that he would like to cut back. <br /> Commissioner Bedford asked if funds for SROs were expended or not. <br /> Travis Myren said no. <br /> Commissioner Bedford said the State does check in and does take back the money <br /> when it is not spent, and the County offers a bit more flexibility. She said she agrees with <br /> Commissioner Dorosin that the budget should be adjusted to the actuals. She said she would <br /> not say that there is no accountability, because the schools are audited every year and come <br /> out clean. She said it is more about communication and understanding between the schools, <br /> and the Commissioners, than accountability. She said per pupils are not straightforward, as <br /> students do not come in go in neat and easy packaged numbers. She said when there is a little <br /> leeway and the school can keep the extra teacher, and the smaller class sizes, it is better for <br /> the students. She said she is proud that Orange County pays the highest per pupil rate in <br /> North Carolina, but North Carolina is below national average and there is much more to be <br /> done for students. She said the bulk of school funding is spent on personnel, but there are <br /> other expenses such as curriculum, manipulatives, technology, board certified teachers, etc. <br /> She said she agrees the Commissioners can monitor the funds, and it is important to talk about <br /> the large fund balance, which should be spent down, but this is not the year to closely consider <br /> student numbers. She said the pandemic created so many unusual variables, and many <br /> parents needed their children in school, and had to make changes to private schools, charter <br /> schools, etc. She said there is no way to know if DPI is going to be accurate this year. She <br /> said Commissioner McKee is worried about the projection being too high, but she is worried <br /> about them being too low. She said the BOCC should be flexible in this upcoming year. She <br /> said the fund balance needs to be spent, and that is where she would find the fault. <br /> Chair Price said it is not about spending the money, but rather how it is being spent, <br /> especially when the money budgeted is over the actual, and the next year there is a request for <br /> more money. <br /> Commissioner Fowler said she does not want to ding the schools for this, because this <br /> is what all schools do across the state. She said schools have to contract with a teacher for the <br /> year, and cannot break the contract mid year. She said the numbers do need to get closer to <br /> the budget reflecting the needs. She said CHCCS put project advance and professional <br /> development in the budget this year, but thinks they could also use a percentage of what they <br /> know to be lapse salary as part of the revenue, so they can really afford project advance and <br /> professional development going forward. <br /> Commissioner Hamilton said the issue about setting the budget and figuring out the <br /> actual is an issue, even for the County. She said in this case it relies on the way DPI is setting <br /> the numbers. She said she thinks this is a wider problem than just in the schools. <br />
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