Agenda - 11-05-2003-8i - Laserfiche WebLink

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ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: November 5, 2003 Action Agenda Item No. $-I SUBJECT• FEMA Designation of Applicant's Agent and Disaster Relief Agreement DEPARTMENT: Finance PUBLIC HEARING: (Y/N) No ATTACHMENT(S): Resolution Disaster Relief Agreement INFORMATION CONTACT: Ken Chavious, ext 2453 TELEPHONE NUMBERS: Hillsborough 732-8181 Chapel Hill 968-4501 Durham 688-7331 Mebane 336-227-2031 PURPOSE: To consider adoption of resolution and approval of an agreement required by the Federal Emergency Management Agency (FEMA) and the State for the processing of reimbursements to the County for expenses associated with Hurricane Isabel. BACKGROUND: County staff attended a meeting recently with State and FEMA officials related to obtaining reimbursements for expenditures related to Hurricane Isabel. Similar to the previous experiences with Hurricanes Fran, Floyd, and 2002 Ice storm, the County qualifies to receive disaster relief funds from FEMA and the State. In order to receive reimbursements, the County is required to designate an agent to act on it's behalf in matters related to expenditure and receipt of the disaster relief funds. In addition, the County is required to execute a State Disaster Assistance Agreement. Both the resolution and the agreement are standard documents provided by FEMA and the State. The Finance Director acted as the primary agent for the County for these purposes during the previous disasters and Nick Waters, Emergency Management Director, served as secondary agent. FINANCIAL IMPACT: County expenses associated with Hurricane Isabel are expected to be minimal. The majority of these expenses are associated with overtime costs in EMS and costs associated with operating generators. Preliminary indications are that reimbursements from FEMA will be in the $15,000 to $25,000 range. RECOMMENDATION(S): The Manager recommends that the Board adopt the resolution designating the Finance Director as the County's Agent, approve the agreement, and authorize the Chair and the Clerk to execute the documents.