Agenda - 11-05-2003-8h - Laserfiche WebLink

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In order to facilitate the effective use of survey. findings, the final report must be completed and submitted to ERCD in final form no later than Monday, December 8, 2003. Approximately midway through the project (specific dates to be included in contract), the successful Contractor will provide ERCD with a Preliminary Field Report of the findings to date, status of the survey (research and field work). The contractor shall also, at this time, be prepared to conduct a short presentation (15-20 minutes) to the Northern Human Services Center Park Master Plan Work Group. The final report shall provide overviews of those portions of prehistory and history that are relevant to the Cedar Grove sections of Northern Orange County, set within the broader context of the Southeast. The report will also include detailed maps of any former locations of roads, historic structures, and any significant landscape alterations associated with those historic structures. The final report shall generally satisfy requirements outlined in the "Guidelines for Preparation of Archaeological Survey Reports," prepared by the NC Office of State Archaeology. Two copies of a draft of the final report shall be submitted to the Orange County ERCD for review and comment at least one week in advance of the final submittal deadline. Following that review, the Contractor shall make any required changes and submit four copies of the revised final report to the ERCD by December 8, 2003. The Contractor shall also submit to the ERCD copies of all field maps delineating the subsurface test grid and the location of all archaeological and above ground sites, and copies of all recorded survey sites including copies of black and white photographs. III. Cost Consultants submitting a proposal must provide a lump sum bid for the project, with cost break outs cited for the following project components, Background Research (Section-A); Surface and Subsurface Investigation of the Vincent House and outbuildings (Section II- B); Field Reconnaissance for Remainder of the Property (Section II-C); and Reporting (Section II-D). IV. Project Schedule Orange County ERCD will negotiate the exact project schedule with. the successful consultant. For purposes of resource planning, however, it may be helpful to know that the successful consultant will need to provide to ERCD a Preliminary Field Report by November`7, 2003, with Final Report submittal no later than December 8, 2003. V. Notice to Proceed The contractor will not begin any work on the project until issuance of a Notice to Proceed from Orange County. The County anticipates approval of this contract by the board of commissioners on October 21, 2003 and a Notice to Proceed Issued shortly thereafter. VI. Business Interests A. Insurance. The Contractor shall provide proof of insurance purchased from an insurance company authorized to, write casualty insurance in the State of North Carolina the following limits of insurance: 6