Agenda - 08-16-2005-5o - Laserfiche WebLink

Browse Search

COPS FY2005 Application Guide: Targeted/Invited Programs i The Single AuditAc[ was created in 1984 and established uniform guidelines for state and ~ local governments receiving federal financial assistance The 1964 Act was amended in July 1996 to reflect revised audit criteria and reporting requirements The Office of Management and Budget CircularA-133, Audits of States, Local Governments, and Non- Profit Organizations, provides additional guidelines regarding the implementation of SAA requirements i .l ' Each non-federal entity that expends $300,000 ($500,000 for fiscal years ending after December 31, 2003) or more in a fiscal year shall have a Single Audit conducted except when it elects to have aerogram-spegific audit conducted SAA audits are conducted I annually unless a state or local govemment is required by constitution or statute, in effect on January 1,1967, to undergo audits less frequently than annually The primary objective ti of an SAA audit is to express opinions on the grantee's financial statements, internal `! controls, major and non-major grant programs, and compliance with government laws and regulations Single audits may also address specific compliance issues with respect to j ,, COPS grant requirements _ 1 The OIG is a separate component of the Department of Justice and is independent of the *+ COPS Office The primary objective of OIG-audits is to assess compliance with grant conditions OIG audits are designed io promote economy, efficiency, and effectiveness in lhq administration of grants by evaluating compliance with laws, regulations, and is policieslprocedures governing the operations encompassed in the scope of the audit C Records Retantion All financial records, Including purchase orders, procurement records, cancelled checks, and similar documents associated with your COPS Interoperable Communications Technology grant, must be kept for at least three years from the date the COPS Qffice officially closes the grant If any litigation, claim, negotiation, audit or other action involving these records has been started before the end of the three-year period, the records should be kept until completion of the action These records must be easily Incated and propedy protected against fire or other damage You should maintain your records so that you can identify them by grant year or by your fiscal year, whichever you find more convenient Reporting Requirements A. Financial Status Reports COPS Finance monitors the financial aspects of your grant through financial reports, meetings, telephone contacts, audits, reviews of grans change requests and spacial request submissions In specific cases, information may be requested during an on site visit by the COPS Office or a designated representative from the Office of the Comptroller, OtHce of Justice Programs ' { Grantees are required to submit quartedy Financial Status Reports (FSRs) using a Standard Form 269A (SF-269A) This report reflects the actual federal monies spent and unliquidated obligations incurred, local matching conidbutions, and the unobligated balance of federal funds The FSR is due at the COPS Office no later Phan 45 days following each calendar quarter EBective October 1, 2004, grantees must submit their { SF-269A via the Interne[ at vrww oranls ojp usdoi.oov /~ 40