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L./ <br />COPS Interoperable Communications Technology Grant Program <br />Grant Monitoring/Oversight <br />A. Monitoring <br />The COPS Office performs various functions to ensure compliance with grant <br />requirements and provide technical assistance to grantees Grant monitodng activities are <br />routine during the grant pedod, and may occur up to three years following the end of the <br />grant funding These functions, and others, may require the production of grant-related <br />documentation and other matedals The grantee agrees to cooperate with any such <br />requests for information <br />The PublicSafety Partnership and Community Policing Act of 1994 states that evaluations <br />of the program may be carded out or commissioned by the Attorney General for the <br />furtherance of purposes of the Act <br />Grantees maybe required to accommodate routine and non-routine efforts by the COPS <br />Office or Departrnent of Justice agendas to examine how your agency is using thefederal <br />funds, both programmatically and financially " <br />The most common monitoring methods are: <br />1. Site Usits: Certain grants are selected for on•site monitodng visits If selected, an <br />agehcy vrill be notified in wdting in advance of any on-site review of its COPS grants <br />A report is written following the visit and the agency is notified in wdong of the results <br />and of any compliance issues requidng remed(al action <br />2 Office-Based Grant Reviews: Certain grants are selected for a review conducted <br />at the COPS Office. The agency is contacted at the start of This review and COPS <br />monitodng staff work with the agency to correct any grant problems or deficiendes <br />through telephone, fax, or wdtten correspondence with the agency <br />3. Comoleints: The COPS Office responds to complaints from dozens, labor <br />associations, media, and other sources Written complaints or allegations can be <br />mailed to the COPS Office Grant Monitoring Division, and may result in a review of <br />your agency's grants to determine compl(ance with grant conditions <br />Grantees are responsible for remedying any grant noncompliance that is identified <br />through these or other monitodng or auditing activities Remedies for noncompliance may <br />include, but are not limited to, suspending grant funds, repaying misused grant funds, <br />voluntary withdrawal from or involuntary tenninaoon of remaining grant funds, and bars <br />from receiving future COPS grants 7o avoid findings of noncompliance, grantees are <br />strongly encouraged to contact the COPS Office at any time dudng the life of a COPS <br />grant with questions concerning grant requirements and also to produce all relevant <br />documentation that may demonstrate grant compliance dudng these monitodng activities <br />B. Audit Requirements <br />In addition to oversight, guidance, and counsel provided by the COPS 08ice, your grant <br />may be subject to an audit by independent examiners The two primary types of audits are <br />Single Audit Act (SAA) audits and Oeparonent of Justice (DOJ), Office of the Inspector <br />General (OIG) audits <br />39 <br />