Orange County NC Website
2 <br /> of multi-year support options and will build those costs into the initial purchase. Many new <br /> purchases see year one costs as a capital investment and year two and beyond are moved into <br /> the operational software maintenance budgetary line item. <br /> Information Technologies works in concert with the Finance and Administrative Services <br /> Department and County Attorney's Office to ensure that all procurement statutes and best <br /> practices are followed. The proposed contract with Innovative Interfaces has been reviewed by <br /> the County Attorney utilizing the County Attorney's contract template as the starting point for the <br /> finished contract. <br /> By entering into this agreement, the County will be able to hold increases to 3.5% a year compared <br /> to 5% increases when going year to year. <br /> FINANCIAL IMPACT: The County should see a $2,449.09 savings over the term of this contract. <br /> Year to Year Agreement Costs <br /> FY Year Description Cost % Increase <br /> 2022 Annual Maintenance 52,924.72 <br /> 2023 Annual Maintenance 55,570.96 5.00% <br /> 2024 Annual Maintenance 58,349.50 5.00% <br /> 3 Year total: $ 166,845.18 <br /> Multi-year Agreement Cost <br /> FY Year Description Cost % Increase <br /> 2022 Annual Maintenance 52,924.72 <br /> 2023 Annual Maintenance 54,777.08 3.50% <br /> 2024 Annual Maintenance 56,694.29 3.50% <br /> 3 Year Total: $164,396.09 <br /> Annual vs. Multi Year Saviings: $2,449.09 <br /> SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated <br /> this item. It should be noted, however, that while the annual maintenance agreement itself may <br /> not impact Social Justice, this software is essential to the smooth running of Library Services and, <br /> like many infrastructure items, is a foundational element to ensure all Board Goals and Priorities <br /> are implemented. <br /> ENVIRONMENTAL IMPACT: The following Orange County Environmental Responsibility Goal <br /> impact is applicable to this item: <br /> • ENVIRONMENTALLY PREFERABLE PURCHASING <br /> Promote the use of chemicals, materials, equipment, and systems which are officially <br /> recognized as to minimize environmental impacts. <br /> This application reduces and in some cases eliminates paper use and creates a more efficient <br /> workplace. <br /> RECOMMENDATION(S): The Manager recommends that the Board approve this purchase and <br /> authorize the Manager to negotiate terms and execute the resulting contract as well as any future <br /> amendments. <br />