Agenda - 06-15-2021; 8-k - NEOGOV Multi-Year Contract

Browse Search

2 Attorney utilizing the County Attorney's contract template as the starting point for the finished contract. By entering into this agreement, the County will be able to hold increases to 5% a year compared to previous years fluctuations that included seemingly random increases for support costs experienced with a year to year basis. FINANCIAL IMPACT: The total contract amount paid over five years is $396,288.42, with the annual amounts detailed below. Year to Year Agreement Costs FY Year Description Cost % Increase 2019 Annual Maintenance 34,820.00 2020 Annual Maintenance 39,373.35 13% 2021 Annual Maintenance 48,706.27 24% 2021 New Module Annual Maintenance 22,822.54 New LEARN Module Proposed Multi-year Agreement Cost FY Year Description Cost % Increase 2022 Annual Maintenance Including LEARN 71,718.22 2023 Annual Maintenance 75,304.13 5% 2024 Annual Maintenance 79,069.33 5% 2025 Annual Maintenance 83,022.80 5% 2026 Annual Maintenance 87,173.94 5% Contract Total $396,288.42 SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated this item. It should be noted, however, that while the annual maintenance agreement itself may not impact Social Justice, this software is essential to the smooth running of government and, like many infrastructure items, is a foundational element to ensure all Board Goals and Priorities are implemented. ENVIRONMENTAL IMPACT: The following Orange County Environmental Responsibility Goal impact is applicable to this item: • ENVIRONMENTALLY PREFERABLE PURCHASING Promote the use of chemicals, materials, equipment, and systems which are officially recognized as to minimize environmental impacts. This application reduces and in some cases eliminates paper use and creates a more efficient workplace. RECOMMENDATION(S): The Manager recommends that the Board approve this purchase and authorize the Manager to negotiate the terms and execute the resulting contract as well as any future amendments.