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13 <br /> REC156522003 DOCB9943171 <br /> FINANCIAL STRUCTURE, POLICY, and PROCESS <br /> #01. Organization charts (mandatory). The document shall include an organization chart for <br /> the entire entity.This criterion requires that an organizational chart be presented only for the overall <br /> entity. Organizational charts for individual units are not required. When organizational charts are <br /> provided for individual units within the entity,those chart should be presented in such a way as to the <br /> link between individual units and the overall entity. Proficient. <br /> #F1 Fund description and fund structure-the document should include and describe all funds that <br /> are subject to appropriation. Showing and entities budgetary fund structure is essential for <br /> understanding is financial configuration. An overview of the budgeted funds should be included in the <br /> document.The overview should include each major fund's name and either an indication whether the <br /> fund is a governmental, proprietary, or fiduciary funds; OR an indication of the fund type of each fund. <br /> Any fund whose revenues are expenditures excluding other financing sources and uses, constitute more <br /> than 10%of the revenues are expenditures of the appropriated budget should be considered a major <br /> fund for this purpose. This section is proficient. <br /> #02. Departments/fund relationship.The document should provide narrative,tables, schedules, or <br /> matrices to show the relationship between functional units, major funds, and non-major funds in the <br /> aggregate.The matrix is one way to show this relationship that is very effective. Fund relationship is <br /> included. <br /> #F2. Basis of budgeting.The document shall explain the basis of budgeting for all funds, whether <br /> cash, modified accrual, or some other statutory basis.The document should clearly identify the basis of <br /> budgeting employed by the entity for each category funds represent of(governmental, proprietary, and <br /> fiduciary). If the basis of budgeting is identical to the basis of accounting used in the audited fund <br /> financial statements in the basic financial statements for summer all categories of funds,that fact <br /> should be clearly stated. Differences between basis of budgeting and the basis of accounting should be <br /> identified. The information is not specifically included. I suggest a highlight or title section and specific <br /> information on the budgetary basis. <br /> #134. Financial policies (Mandatory)-The document should include a coherent statement of entity-wide <br /> long-term financial policies.This criterion requires a discussion of the long-term financial policies. <br /> Financial policies it should be included(but not limited to(and formally adopted relate to#1 financial <br /> planning policies,#2 revenue policies, and#3 expenditure policies.The entity should adopt a policy that <br /> defines a balanced budget, and indicate whether the budget presented is balanced.The entity should <br /> adopt a policy that supports the financial planning process that assesses the long-term financial <br /> implications of current and proposed operating and capital budgets, budget policies, and cash <br /> management and investment policies. Proficient. <br /> #P5. Budget process (Mandatory)-the document shall describe the process for preparing, reviewing, <br /> and adopting the budget for the coming fiscal year. It also should describe the procedures for amending <br /> the budget after adoption.This criterion requires a concise narrative description of the budget process, <br /> including an explanation of relevant legal or policy requirements.This description should include the <br />