Minutes 04-27-2021 Virtual BOCC-Schools Joint Meeting

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8 materials that need to be abated, and other large-scale construction that needs to take place. He said part of the review assessed the need to expand capacity on campuses while doing these projects. He said the district has looked at the 6 oldest elementary schools in the district, and some have very low SAPFO capacity. He said the district is also considering renovations that do not address capacity, and these projects range from $5-7 million per school. He said another option is to renovate just one school, in a more comprehensive way. He said CHCCS is looking at best options in order to coordinate renovations for campuses that may need to be open while the construction takes place. He said CHCCS did not want to draw down dollars that it was 12 months away from utilizing, and was budgeting the projects for 2024, because they were not aware of this additional supplemental funding opportunity and were anticipating a future bond. He said when renovating an older facility, unexpected things will be found, so they want to make sure they have a detailed scope of work before going into the renovations. Will Atherton asked if CHCCS had any ideas about the flex space, in order to manage students during construction, as it is something both school districts would need. Patrick Abele said the issue in Chapel Hill is space and lack of land. He said there are no elementary school reserved spaces, with the exception of the Greene Tract. He said it would cost between $12 and $20 million to facilitate a swing space, which CHCCS does not have at this point. He said CHCCS has also discussed creating swing space by increasing limited capacity during renovations one building at a time, by moving students in a rolling fashion, from one school to another. Eric Allen, Facilities Management Executive Director, said the other thing that could be done is bringing in temporary modular buildings, while renovation is done, to relocate students temporarily. He said he has torn down buildings over the summer, and put in a modular campus. He said they would just have to make sure the buildings connect and keep the site safe. He said the jurisdictions would have to be flexible when it comes to inspections in order to be able to do that with zoning. He said CHCCS is lacking land, so there are not many options. Commissioner Fowler said it sounds like CHCCS is planning only one or two projects that can be done per year in order to still house students. She asked when CHCCS foresees being able to work on schools after 2023-2024, so the Commissioners can plan for funding. Patrick Abele said the year he was referencing was around the 2024 timeframe, but he is not sure if it would match based on the current bond, plus the new supplemental deferred maintenance funding. He said this may push the possibility of a bond and what year that would end up in. He said he would like to see it around 2024, so as the projects are finished, they can move right to the next phase. He said CHCCS tabled redistricting, due to the pandemic, but part of the review will be to match up the reassignment plan proposal with construction schedules, so they work hand in hand. He said CHCCS will be working on reassignment options next year. Commissioner Dorosin asked if the reassignment or redistricting can alleviate some of the capacity issues, or just make space for the construction. Patrick Abele said it can address both. He said reassignment has not happened in CHCCS in over 10 years. He said spot reassignments have occurred. He said in order to meet the needs of growth, it is vital to assess reassignment for capacity purposes. He said the class size reduction mandate has really hurt the schools, because where they thought they would be able to create additional space has been lost. He said those reductions take place this school year, and there is no waiver, so next year will feel full effect of class size reductions. He said CHCCS anticipates reassignment will be necessary for Kindergarten through third grade. Commissioner Dorosin asked if there are guidelines for how often reassignment should be done. He said 10 years seems like a long time. Patrick Abele said sometimes it is never done, sometimes it is every 20 years, or it can be done every year, like in Wake County. He said it is one of the tools districts use to assist the