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DocuSign Envelope ID:B749018F-351A-4D6F-9FC5-C2EB21856524
<br /> Consolidated Agreement FY22 Page 10 of 27
<br /> Jones, Lincoln, Martin, Mecklenburg,New Hanover,North Hampton, Onslow,
<br /> Pamlico, Pasquotank, Pender, Perquimans, Pitt, Richmond, Robeson, Rockingham,
<br /> Rowan, Scotland, Stanly, Stokes, Surry, Tyrrell, Union, Washington, Watauga,
<br /> Wilkes, Yadkin.
<br /> 3) Area 3 —$283: Avery, Buncombe, Burke, Caldwell, Cleveland, Haywood,
<br /> Henderson, Jackson, Madison, McDowell, Mitchell, Polk, Rutherford, Transylvania,
<br /> Yancey.
<br /> 4) Area 4—$396: Cherokee, Clay, Graham, Macon, Swain.
<br /> d. Purchases
<br /> 1. Equipment is a type of fixed asset consisting of specific items of property that: (1) is tangible in
<br /> nature; (2)has a life longer than one year; and(3) has a significant value.
<br /> a) For Inventory Purposes
<br /> 1) Equipment must be accounted for in accordance with guidance published by the
<br /> Governmental Accounting Standards Board(GASB) for capital assets.
<br /> 2) All equipment with an acquisition cost of$500 or more which was purchased with
<br /> Women, Infants and Children (WIC) Program Funds,prior to January 1, 2018 will be
<br /> inventoried with the Nutrition Services Branch. The Local Agency is responsible for
<br /> assigning a fixed asset number and applying a fixed asset tag to equipment purchased
<br /> by the Local Agency, using WIC funds, after January 1, 2018. Within 60 days of the
<br /> purchase, the Local Agency will provide to the Nutrition Services Branch a written
<br /> report of the purchase, including a description of the item purchased, serial number,
<br /> fixed asset tag number, and a copy of the bill of sale.
<br /> b) For Prior Approval Purposes
<br /> 1) Except for WIC, all equipment purchased or leased with an acquisition cost
<br /> exceeding $2,500, where there is an option to purchase with State/federal funds, the
<br /> purchase or lease must receive prior written approval from the appropriate Section
<br /> and Branch within DPH. [See Subparagraph 2 below for WIC requirements.] For
<br /> those purchased with Public Health Preparedness and Response (PHP&R) Branch
<br /> funds only, any purchase exceeding $2,500 per invoice shall be treated as a single
<br /> purchase for prior approval purposes. [For example, on one invoice, the LHD
<br /> purchases a computer, monitor, and printer totaling more than $2,500, or purchases
<br /> six computers at $500 each.]
<br /> 2) For WIC, all computer and medical equipment purchased or leased, must receive
<br /> prior written approval from the Branch regardless of cost. In addition, all other
<br /> tangible assets (non-computer/medical)with an acquisition cost exceeding $500 must
<br /> receive prior approval. Computer accessories, such as keyboards and monitors, do not
<br /> require approval.
<br /> c) For Accounting Purposes
<br /> 1) The LHD must utilize the depreciation schedule provided by the State for all assets
<br /> with an acquisition cost of$5,000 or greater. The accumulated depreciation shall be
<br /> recorded in the general fixed assets account group.
<br /> 2. Prior approval required for purchases other than equipment:
<br /> a) For PHP&R Branch funds, purchases for meals and refreshments must receive prior written
<br /> approval from the PHP&R Branch.
<br /> b) The use of Women's and Children's Health Medicaid fees for capital improvements requires
<br /> prior written approval from the Women's and Children's Health Section.
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