Orange County NC Website
Browse       Search
i <br /> I <br /> ' a I <br /> event the amount stated on an invoice is disputed by the County, the County may <br /> withhold payment of all or a portion of the amount stated on an invoice until the parties <br /> resolve the dispute . Payment for Basic Services shall become due and payable in direct <br /> proportion to satisfactory services performed and work accomplished and according to <br /> the terms described in Attachment A . Payments will be made as percentages of the <br /> whole as Project milestones as set out in Section 3 (a) (ii) are achieved . (For example, if j <br /> there are 10 Project Tasks with Milestone Dates then Provider may invoice forthe first <br /> 10 % of the whole upon County 's acknowledgement of the satisfactory completion of <br /> Task one . Upon the County 's acknowledgement that the second Task has been <br /> satisfactorily completed Provider may invoice for the next 10 % of the whole . ) <br /> b . Additional Services . County shall not be responsible for costs related to any services in <br /> addition to the Basic Services performed by Provider unless County requests such <br /> additional services in writing and such additional services are evidenced by a written <br /> amendment to this Agreement . <br /> c . Reimbursable Expenses Reimbursable expenses are in addition to the fees for Basic <br /> Services and are for the following expenditures to the extent reasonable and actually <br /> incurred by the Provider with respect to the Project : <br /> i Actual expenditures for postage , reproductions , photography, and long distance <br /> telephone charges directly attributable to this Project . <br /> 11) The actual cost of reproduction of reports , plans and specifications excluding <br /> documents for exclusive use by the Provider . <br /> 111) The Provider shall not be entitled to any mark-up on actual expenses incurred c <br /> except as described in Attachment A related to media commissions . <br /> ; , <br /> iv) Reimbursable expenses shall be compensated by the County along with invoices for <br /> c <br /> Basic Services provided by Provider . Payment of Reimbursable Expenses shall be <br /> subject to Provider ' s timely submission of valid receipts for any such expenses and <br /> approval by the County . Any additional charges not specified herein, must be <br /> mutually agreed to in advance by County and Provider and documented in writing <br /> with a letter signed by authorized representatives for County and Provider and, <br /> subject to budgeted funds . <br /> ilities of the County 6 . Responsib <br /> a. Cooperation and Coordination . The County has designated the ( Chapel Hill/Orange <br /> County Visitors Bureau Executive Director) to act as the County' s representative with <br /> respect to the Project and shall have the authority to render decisions within guidelines <br /> established by the County Manager and/or the County Board of Commissioners and <br /> shall be available during working hours as often as may be reasonably required to render <br /> decisions and to furnish information . <br /> 7 . Insurance <br /> a . General Requirements . Provider shall obtain, at its sole expense , Commercial General <br /> Liability Insurance , Automobile Insurance , Workers ' Compensation Insurance , and any <br /> additional insurance as may be required by Owner ' s Risk Manager as such insurance <br /> requirements are described in the Orange County Risk Transfer Policy and Orange <br /> Revised 9/ 13 4 <br />