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51 <br /> EXECUTIVE SUMMARY Page 128 <br /> order to be approved and created, the document cabinet in the ERP system must contain all of the <br /> relevant documentation. This would include items like the bids and quotes received for the <br /> purchase, the completed service contract, and other miscellaneous documents. This benefits the <br /> District in aligning with its sustainability goals and provides an easily accessible,permanent <br /> document trail should any of this information need review in the future. Finally, the District has <br /> moved to using an attorney-created contract template. This template both protects the District <br /> when entering into service contracts with vendors and streamlines the contract writing process so <br /> our purchasing process can continue efficiently. It also ensures that the District member entering <br /> into the contract provides every piece of required information in the contract, to avoid any <br /> situations where important information is accidently omitted. Each of these procedural changes <br /> were set up to ensure compliance and increase efficiency in their various aspects of the fiscal <br /> management process for the District. <br /> 00 <br /> Chapel Hill—Carrboro City Schools—FY 2021-22 Recommended Budget empower <br /> inspire <br />