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48 EXECUTIVE SUMMARY Page 125 FY 2021-22 Budget Preparation Process For this year's budget process, the District implemented an improved budget request process to gather data from Schools and Budget Managers. These changes primarily came from the advice and recommendations received from the Board's External Review. The District updated the budget preparation process to move towards what is known as a "zero base"budgeting process. Essentially what this means is that instead of just adjusting the prior year's numbers, each department will submit a request based on what they predict will be needed in the upcoming year. This will result in a budget that is built solely from the needs of the upcoming year, without much attention to the previous year. This year, it is not intended to jump straight to a purely"zero base"process, so each department will be provided their current budget as a guide,with the ability to request and reallocate for any needs they predict in the upcoming year. For each line item of the department's budget,we asked the manager to provide a few additional data points beyond the dollar amount requested: • A Category and Subcategory that the expense fit into (i.e. new growth initiative, enhancement to existing program, continuation, etc.) • Alignment to the Strategic Plan (Student Success, Employee Experience, Family and Community Engagement, Organizational Effectiveness) • A written justification to provide details about the expense We also asked a set of general questions for each request relating to the broader picture of the department within the District: • A Department Description • Achievements during the Prior Year • Major Work Initiatives for the Upcoming Fiscal Year • What are the equity impacts from this request? Each piece of requested data is intentional in the overarching goal of building trust with our community. Stating the prior year's achievements and declaring the work initiatives of each department holds each department accountable year over year. The question on equity ensures that equity is at the forefront of everything the District does and documenting the known impacts holds the District accountable in this regard. Aligning each expense with the Strategic Plan ensures that everyone in the District is working in unison towards our District's goals. Justifying each expense ensures transparency and allows the public to gain a deeper understanding of the decisions made by the District. 00 Chapel Hill—Carrboro City Schools—FY 2021-22 Recommended Budget empower inspire