Agenda - 10-21-2003-9a - Laserfiche WebLink

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The key components of the proposal are suggested as follows: 1. Identification of the proposed management team and their qualifications to operate the shelter. 2. References from members of the animal shelter management industry that could attest to the successful previous professional experience of each member of the proposed management team. 3. The team's detailed proposal, which will include, but not be limited to the manner in which they propose to address: a. Staffing and supervision of the Shelter; b. Customer relations; c. Records management; d. Animal population control; e. Disease prevention; f. Reporting and communications with the County; g. Adoption and Reclamation Policies and Procedures; h. After-hours emergency response service. (Note: Veterinary services would be contracted directly by the County and would not be included in this proposal.) 4. Identification of any upfront costs for which the proposer expects the County to be responsible. This could include such items as capital equipment, supplies, or advance monthly payment to cover payroll. 5. Insurance costs covering all business exposures of the successful proposer, including worker's compensation coverage for employees. All policies would include Orange County as an additional insured. 6. Proposer would cite a lump sum monthly cost to perform the services contained in the proposal. 7. The term of the agreement approved with the successful proposer would be through June 30, 2004, with extension at the Board of Commissioners' discretion. Assuming that the County receives an acceptable proposal for management and operation of the Shelter through June 30, 2004, the resulting agreement would allow the County to accomplish the following objectives: To provide for a continuity of services, should the BOCC elect not to provide an increase in funding to the APS as the APS has requested, or should the APS elect not to continue the contract beyond December 31 at the level of funding approved by the BOCC. County management has stressed on several occasions a significant factor - it is not a simple or immediate task for the County to assume operation of as critical, or sensitive a public service as an animal shelter without proper planning and preparation. • To provide for a reasonable and responsible transition period for the Shelter to move from a function that the County contracts out to a function that is administered within County government. The time period projected by County staff as minimum for an orderly and effective transition is 4-6 months.