Agenda - 10-21-2003-8f - Laserfiche WebLink

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ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: October 21, 2003 Action Agenda Item No. _ SUBJECT• Bid Award Furnish and Install Rubber Floor Tile at Whiffed Building DEPARTMENT: Purchasing and Central PUBLIC HEARING: (YIN) No Services & Public Works ATTACHMENT(S): INFORMATION CONTACT: Pam Jones, (919) 245-2652 Tabulation Wilbert McAdoo, (919) 245-2625 TELEPHONE NUMBERS: Hillsborough 732-8181 Chapel Hill 968-4501 Durham 688-7331 Mebane 336-227-2031 PURPOSE: To consider awarding a bid to Floor Masters, Inc. to furnish and install approximately 12,103 square feet of rubber floor tile, 4,789 linear feet of rubber cove base, and 88 rubber stair treads in conjunction with the Richard E. Whiffed Human Services "A" building renovations. BACKGROUND: The Board authorized an additional $475,000 to complete the Whiffed Building Renovation at its October 1, 2003 meeting. The action further stipulated Board approval for any contracts exceeding $50,000 for painting, flooring, etc. At a total cost of $71,662, the contract to furnish and install these items exceeds that threshold. Orange County solicited proposals from eight bidders for the various floor coverings required for the Whiffed Building. However, only one response was received for the rubber floor tile, cove base and stair treads. In an effort to take advantage of any economy that might be offered by purchasing the floor the from the Government Services Administration (GSC) contract (federal government), the bid was structured such that bidders could bid a turnkey project, in which the bidder provided and installed all components of the job; or the bidder could base its bid on material only or installation only. In the final analysis, it is to the County's best interest to award the turnkey bid. FINANCIAL IMPACT: Total cost of this action, if approved by the Board, would be $71,662 and will be available in the Whiffed Human Services Renovation account. RECOMMENDATION(S): The Manager recommends that the Board award bid number 1342 to Floor Masters, Inc. of Burlington, North Carolina at a total cost of $71,662; and authorize the Purchasing Director to execute the necessary paperwork.