PRC meeting summary 01132021 - Laserfiche WebLink

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needed to vote to approve. Motion by John Greeson to adopt report and plan as presented. Seconded by Bruce Chinery. Vote was unanimous. b. 2021 Meeting Calendar—Stancil reminded council that meetings are held at 6:30 pm the first Wednesday of each month except January and July. Meetings are held in either Hillsborough (EAC conference room) or Chapel Hill (Animal Services conference room), except the May meeting which is held at a park, location determined by the council. Stancil noted that if construction stays on schedule, the August meeting could be held in the new Environment &Agricultural Center on Hwy 70. Tim Tippen asked if the plan is to meet in person next month. Stancil replied that Orange County has extended the State of Emergency through March 31 st and the February and March meetings will be held virtually. Chair Rhodes asked if there would be a virtual option for those with health concerns once the State of Emergency is lifted. Stancil replied that yes the BOCC agreed in March 2020 to continue to allow people to attend meetings virtually under certain circumstances. The intent was not to allow only virtual attendance but if you have a special situation that keeps you from being able to attend in person there would be an opportunity to attend virtually going forward. Motion by Bruce Chinery to adopt meeting calendar as presented. Seconded by Cecily Kritz. Vote was unanimous. V. Old Business None VI. Report of the Director—Blackwood Farm Park Update: Stancil reported that the Blackwood Farm Park construction plans should be complete soon, going out to bid in the spring with construction beginning in the summer. Stancil will consider adding this item to the March agenda and having Marabeth Carr, Landscape Architect, attending to discuss the plans with Council. Outside Agency Funding request— Stancil stated that applications are due January 14 to the Manager/Clerk's office. The applications will be sent to the appropriate board for scoring and evaluation and are due back to Manager/Clerk's office February 26th. This evaluation normally occurs at the March meeting but has been accelerated this year. In the past staff has forwarded the applications along with the scoring sheets in advance of the council meeting for members review. The Council would discuss and assign a number to each application. This takes an entire meeting because the scoring can be somewhat complicated based on the criteria. Stancil stated that the Board of Health creates a subcommittee to review and evaluate the applications they receive. Stancil also stated that PRC will likely receive three applications, as that is what they had last year. The Council discussed the merits of using subcommittees to evaluate the applications, versus having that conversation as a committee of the whole. Greeson stated it is hard to explain to members that have not been through the process. The categories tend to overlap and are ambiguous. Posed question of how do we come to an understanding of what they mean to us so that we can work quickly to score. Stancil stated that the reality in years past has been that staff asked members to come in with their own scoring and a member would suggest a number and see if the other members were in agreement with that assessment. Reyman asked Stancil if he had the scoring forms yet. Stancil replied he has last years but not this years. Stancil to send a blank copy of last year's scoring sheet to the council. Reyman stated that she is willing to