OTHER-2021-007 Orange County Assistance Policy Urgent Repair Program 2020

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Go)C H C ORANGE COUNTY HOUSING&COMMUNITY DEVELOPMENT system described above.There will also be a list of alternates in the order of qualification. If fewer than twelve (12) applications are received by November 30, or if funds remain to assist more than twelve (12) units, applications will continue to be accepted on a rolling basis until all funds are committed. Applicants not receiving notification by November 30, 2020 that they were chosen may contact Erika Brown at(919) 558-2700 to confirm the disposition of the application. 4. Applicant interviews:Approved applicants will be provided detailed information on assistance, program repair/modification standards and the contracting procedures associated with their project at this informational interview. 5. Work write-up:The County's Rehabilitation Specialist will visit the home again for a more thorough inspection. All parts of the home must be made accessible for inspection, including the attic and crawlspace, if any.The owner should report any known problems such as electrical short circuits, blinking lights, roof leaks and the like.The Rehabilitation Specialist will prepare complete and detailed work specifications (known as the "work write-up". A final cost estimate will also be prepared by the Rehabilitation Specialist and held in confidence until bidding is completed. 6. Formal agreement:After approval of the work write-up,the homeowner will sign a formal agreement that will explain and govern the repair/modification process and an explanation of the Promissory Note, which is considered a forgivable loan.This agreement will define the roles of the parties involved throughout the process. 7. Contractor selection:The County will, at its discretion (based on the availability of the contractor, demands of the job, and recent history of performance), select a contractor from the Contractors' Registry.The Rehab Specialist will make an effort to offer opportunity to all qualified contractors throughout each year by using the Registry on a rotational basis, returning to the top of the list once all contractors have been offered an opportunity to participate. Identified contractors will be provided with detailed work write-ups on each job and must submit a detailed and reasonable quote for the proposed work.The contractor will bill the Orange County Housing and Community Development Department and submit all invoices to the Rehab Specialist for review and approval prior to any disbursements from the Orange County Housing and Community Development Department. 8. Execution of loan and contract:The loan will be executed as well as the repair/modification contract prior to work beginning on the project.This contract will be between the contractor and homeowner, with the County signing as an interested third party.The cost of the actual work and project related support costs up to the maximum amount of$1,000 will be included in the loan document. 9. Pre-construction conference:A pre-construction meeting will be held at the home.At this time, the homeowner, contractor and program representatives will be present and discuss the details of the work to be done. Starting and ending dates will be agreed upon, along with any special arrangements such as weekend or evening work hours and disposition of items to be removed from the home (such as old plumbing, etc.). If the contract has been executed,the County will issue a "proceed order" formally instructing the contractor to commence by the agreed-upon date Orange County 2020 Urgent Repair Program Assistance Policy Page 5