2020-896-E Housing - NC Dept of Health and Human Services CARES Act funding

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DocuSign Envelope ID: BOFE06B7-7OC7-44D2-A46C-D41E904EED9B 1 1 I { 7. Agencies that request advances will receive 50% of their allocation advanced once contract has been executed. Once the agency has spent at least 80% of their advances, they may request the second half of their award by emailing ncesg(7dhhs.nc.gov. 8. Agencies must account for advances or submit reimbursements according to NCDHHS CRF Billing Guidance. 9. Any CRF funds that have not been spent by 12/30/20 on eligible activities must be returned to Division of Aging and Adult Services,which will then revert funds back to Treasury. 10.Any advanced funds not used for eligible services provided by December 30, 2020, will need to be paid back to the Division of Aging and Adult Services. You will be required to remit the unspent advance with your last reimbursement request, or by January 15, 1 2021, whichever date is earlier. Checks should be made payable to the NC Dept. of Health and Human Resources and be mailed to: ' Division of Aging and Adult Service ATTN., Budget Office 2101 Mail Service Center 9 Raleigh, NC 27699-2101 I I 11. Each month, organizations must complete Progress Report via Smartsheet according to the below schedule. Progress Report can be found here: https./tapp.smartsheet.com/blform/980c7aa3eOb343988b8b8fl cb62c270a Progress Report Schedule Reporting Period Due to NCDHHS March 1 —September 30 October 31 October 1 --31 November 12 November 1 --30 December 11 December 1 --31 January 12 Audit and Treasury Requirements 12. Per new US Treasury requirements, the CARES Act sub-recipients and vendors are to register with the System for Award Management(SAM)at SAM.gov 1 (https://sam.gov/SAM/) as soon as possible. For those of you that have already started � work and are not already registered with SAM.gov, please do this immediately but no later than ten (10) days post contract execution. 13.Audit: In addition, per 9 N.C.A.C. Subchapter 3M.0205A, a recipient or subrecipient that receives, holds, uses, or expends State financial assistance in an amount to or greater than five hundred thousand dollars($500,000)within its fiscal year shall have a single or program-specific audit prepared and completed in accordance with Generally Accepted Government Auditing Standards, also known as the Yellow Book. Audits must be 1 provided to NCGrants Repo rting@dhhs.nc.qo_v no later than nine-months after the end of the recipient's fiscal year. CRP and ESG-CV I i I I I