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on the findings of fact presented in the staff report, with the additional condition that archaeological monitoring and recording be performed if any evidence surfaces during the work. Noe indicated he would be happy to make a site visit(s) as needed during construction in the event that discoveries were made; motion seconded by Peck; discussion followed. Menius offered a revised motion to accept the staff recommendations to approve the COA with the landscape and archaeological conditions as written, seconded by Noe; motion passed. b. Approval of HPC Calendar for 2021 (Attachment 3): Staff reviewed the proposed calendar for 2021. Members discussed and agreed on the proposed dates for meetings, on the last Wednesday of July as has been our tradition. Menius moved to approve, seconded by Ballard; motion passed. ITEM #5: DISCUSSION ITEMS: a. Annual Report and Work Plan for 2020 (Attachment 4): Dickinson asked staff to present the updated draft report for discussion. Staff noted that Commissioner Greene expressed special interest in having the HPC renew efforts to plan for a future local historical/cultural marker program, with the understanding that this project will require some funding as well as the creation of a process for vetting marker proposals for content and accuracy. One goal of such a program will be to allow the county to commemorate people and events of local significance, especially marginalized and overlooked people/topics. Menius suggested that we go ahead and add this to our work plan for 2021. Menius, Noe, Peck and Ballard volunteered to serve on a subcommittee to look into a marker program. There can also be a digital component to this project. Pricing for a standard high quality marker for a county program will cost in the range of $2,400. Similar markers can be seen along the state's highways for the Civil War Trail marker. b. Possible cancellation of February 26t" meeting due to lack of business. We might need to meet is if we are required to review the applications for outside agency funding by a certain deadline. Members agreed to cancel unless we are required to review those. ITEM #6: UPDATES AND INFORMATIONAL ITEMS a. Dendrochronology Project: Staff provided an update on the status of the fundraising for this project. We have the $5,000 from the Covington Foundation, plus a county contribution of$2,000 matched by the Alliance with another$2,000. The Preservation Fund has agreed to add $5,000 to our budget. We will include the courthouse in the project and utilize some of the funding from our research project for that. We'd like to invite Moorefields to be included in the project, but not clear if they can help with the funding. The owners of the Burnside Great Barn would like to get that building dated and are willing to help with financial assistance. Staff will provide a list of potential properties to include in the project. b. Book Project Update: We obtained feedback from the Alliance board attorney regarding the proposed contract for the book design firm, so are reviewing those now to see if we can adjust the contract wording to be satisfactory to all properties. The author has finished all the county and town entries with the exception of approx. 10 for the town, which she'll work on while she starts of the writing of the historical and architectural essay. She will utilize all the existing reports and essays where they are accurate and will credit appropriately. We need to get the designers under contract so that they can work on the promotional visuals we need to use with our fund raising letter. Catherine Bishir has been incredibly helpful through her work on editing the property entries. Peck reminded members of the importance of including a full representation of properties relating to people of color. c. Oaks Community Preservation: Staff participated in a zoom meeting with the newly- formed preservation group called HOSTA (Historic Oaks Stewardship Alliance. They wish 2