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10 DRAFT 169 Randy Marshall: Yes 170 Kim Piracci: Yes 171 Patricia Roberts: Yes 172 Carrie Fletcher Yes 173 Adam Beeman: Yes 174 Melissa Poole: Yes 175 Susan Hunter: Yes 176 Alexandra Allman Yes 177 David Blankfard: Yes 178 MOTION PASSED UNANIMOUSLY 179 180 David Blankfard: Craig when do you think we will get the vacant positons filled? 181 182 Craig Benedict: The BOCC is having a Work Session in February and will be discussing all of the Advisory Boards. 1 183 would say probably either late February or March we could get something on an agenda in front of them. One of the topics 184 of discussion is should the BOCC round out the various boards to have multiple interests so that boards do not get overly 185 weighed, to try to keep it diverse whether it's the Economic Development Advisory Board or Commission for the 186 Environment or Planning Board to try to round out the applicants. It will be a general discussion at that Work Session. 187 188 Alexandra Allman: How does that work? Do they go to you and then you give them to us and we choose or does the 189 BOCC choose them, how does it work? 190 191 Craig Benedict: They have never come to Planning Staff or the Planning Board. They have always been advertised by 192 the County Clerk's office and then decided by the BOCC. The Planning Board can,off line, take a look at the applications 193 that are always available through the Clerk's office and speak with one of your Commissioners if you think it viable. We 194 may formalize that. Some boards actually do review applications and make recommendations. 195 196 Gio Mollinedo Arrived 197 198 199 AGENDA ITEM 9: PLANNING BOARD ANNUAL REPORT AND WORK PLAN: To discuss annual input form which informs the 200 BOCC of the past year's activities of advisory boards/commissions and assists in overall County work 201 planning. 202 PRESENTER: Craig Benedict, Planning Director 203 204 Craig Benedict presented a PowerPoint presentation to the Planning Board members 205 206 Kim Piracci: I'd like to go back to something you said. I don't see it written down but I think you said something about the 207 Board would have to agree on suggestions before we submit them to a developer? Can you tell me what that is and what 208 that means? 209 210 Craig Benedict:We have used this process already with the Planning Board, so when we review conditions that have been 211 suggested to be imposed on a conditional zoning proposal, if one of those modification or conditions is to be amended,we 212 look for the Board to deliberate amongst themselves on what the amendment may be and vote internally on it. We don't 213 want to go to the developer and ask for conditions until we know that the Board wants to collectively say they want that 214 condition. This is a process we have used to try to get some sort of concensus from the Board and then ask either at that 215 meeting or at the next meeting if that is a condition that is agreeable by the applicant. 216 217 Kim Piracci: Would that exclude one of us from making a suggestion on the spot? 218 219 Craig Benedict: No, if for example you said Buc-ee's should have 50 EV electric charging stations instead of 50 gas 220 pumps,we would want to see if the rest of the Board thought that was a viable condition/amendment before we ask the 221 applicant if they would agree to something like that. It's up to you to present your rationale for your amended condition or 222 new condition and then if there is consensus amongst the Board that it can be one of your recommendations. 223 224 Kim Piracci: Is that the sort of thing that happens before we meet with the developers or during?